Employee-Owner Admin Assistant — AEC Office Support (Flexible)

Alliant Engineering, Inc.; Jacksonville (FL); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive Salary with Bonus

Profit Sharing/ESOP

401k Contribution

Medical, Dental, Vision

Life Insurance

Flexible Spending Accounts

Wellness Programs

Paid Leave

Flexible Schedules

Casual Work Environment

Professional Development

Community Involvement

Employee Events

Job summary

Alliant Engineering, Inc. in Jacksonville, FL, is seeking an Administrative Assistant to support the Office Manager and staff. You will be the friendly front desk presence and handle a range of clerical tasks with accuracy and professionalism.

The role requires 2+ years of admin experience, strong MS Office skills, and the ability to prioritize multiple tasks in a collaborative environment. This is an employee-owned firm offering career growth and team-focused culture.

Qualifications

• 2+ years of professional Administrative Assistant experience, preferably within the AEC industry.
• High school diploma required; advanced degrees not specified.
• Proficient with Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Professional communication skills and the ability to interact effectively with employees, clients, visitors, and vendors.

Responsibilities

• Provide office and administrative support to the Office Manager and staff
• Work independently with minimal supervision and guidance
• Compose internal and external correspondence as needed
• Serve as a welcoming point of contact at the front desk providing routine information and direction to callers and visitors
• Coordinate and prepare materials needed for conferences, correspondence, appointments, meetings and telephone calls
• Assist with general administrative tasks including filing, copying, scanning, producing and monitoring reports, and maintaining office records
• Support office operations through supply ordering, office maintenance coordination, errands, and general office organization

Skills

Organizational skills

Time management

Communication

Initiative

Microsoft Office

Administrative experience

Education

High school diploma

Job description

Alliant Engineering, Inc. in Jacksonville, FL, is seeking an Administrative Assistant to support the Office Manager and staff. You will be the friendly front desk presence and handle a range of clerical tasks with accuracy and professionalism.

The role requires 2+ years of admin experience, strong MS Office skills, and the ability to prioritize multiple tasks in a collaborative environment. This is an employee-owned firm offering career growth and team-focused culture.