Project Administrative Assistant (AEC) – Docs, Travel & Invoicing

Moffatt & Nichol; Richmond (VA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Comprehensive benefits package

HS A match

Paid time off (15–25 days)

Tuition reimbursement

Life Insurance

Job summary

Moffatt & Nichol, a leading U.S.-based waterfront infrastructure advisor, is seeking an Administrative Assistant in our Richmond office. This role provides front-line administrative support across a department, coordinating travel and handling invoice processing.

You will work under general supervision, supporting project teams and collaborating with Accounting and Human Resources. A high school diploma plus 3–5 years in admin roles and proficiency in Word and Excel are ideal.

Qualifications

• High school diploma or equivalent required.
• Typically 3–5 years of administrative or office support experience, preferably in an Architecture-Engineer environment.
• Proficient in core administrative systems and standard office software (Microsoft Word and Excel).
• Developing familiarity with project documentation conventions and accounts-payable/invoice-entry systems.

Responsibilities

• Provides front-line administrative support, including phone coverage, mail handling, and supply ordering.
• Collaborates with internal IT to troubleshoot and maintain office equipment.
• Manages meeting scheduling, logistics, catering and setup.
• Liaises with Accounting and Human Resources.
• Maintains and manages office and kitchen equipment and supplies.
• Gathers data, completes digital documents, and supports project/document control.

Skills

Administrative support

Travel coordination

Front-line support

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Accounts-payable/invoice-entry systems

Job description

Moffatt & Nichol, a leading U.S.-based waterfront infrastructure advisor, is seeking an Administrative Assistant in our Richmond office. This role provides front-line administrative support across a department, coordinating travel and handling invoice processing.

You will work under general supervision, supporting project teams and collaborating with Accounting and Human Resources. A high school diploma plus 3–5 years in admin roles and proficiency in Word and Excel are ideal.