Administrative Assistant

ALC Corporation; Neenah (WI); On-site; USD 35,000 - 45,000; Full time

Job summary

A construction company based in Wisconsin is seeking an Administrative Assistant to support daily office operations. The successful candidate will perform entry-level accounting tasks, prepare payroll, and assist with document management, requiring strong organizational skills and proficient communication abilities. This role is ideal for individuals eager to learn and grow within a dedicated team. Preferred candidates will have a high school diploma, with an associates degree in Accounting or Business being a plus. It offers a collaborative work environment and the chance to make a positive impact.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Professional communication is required to engage with the team.
• Ability to prioritize tasks and meet deadlines is necessary.

Responsibilities

• Support daily office operations, including basic accounting tasks.
• Prepare and process weekly payroll and required reports.
• Assist with project submittals for Estimators.
• Manage document organization and office supply inventory.

Skills

Strong organizational skills

Attention to detail

Professional communication

Team-oriented attitude

Prioritizing tasks

Eagerness to learn

Education

High school diploma or equivalent

Associates degree or coursework in Accounting or Business

Tools

Microsoft Office (Word, Excel, Outlook)

Accounting software

Job description

ALC has been built on decades of craftsmanship and trust to become a trusted partner for general contractors across the Midwest. What started in 1959 as a single-scope shop has evolved into a multi-trade powerhouse capable of taking any commercial project from frame to finish. Our success starts with our team. We invest in growth, safety, and well-being both on and off the jobsite, because we know our company is only as strong as the people behind it. At ALC, professionalism meets approachability. We solve problems fast and keep projects moving with confidence. Our union affiliation reflects our commitment to quality, safety, training, and fairness—values that have guided us for generations.

OUR VALUES:

Adaptability – we own every inch of the job, no matter what comes our way.

Leadership – we set the pace, guide the process, and raise the bar.

Craft – excellence is our legacy, and precision is our practice.

OUR MISSION : To build the spaces that shape communities, delivering precision, pride, and proven craftsmanship from frame to finish.

OUR VISION: To redefine what general contractors expect from a true construction partner – delivering world-class, multi-scope projects that enrich lives, empower our people, and leave a lasting mark on the communities we serve.

POSITION SUMMARY: The Administrative Assistant is responsible for supporting daily office operations, including basic accounting and payroll tasks, document management, and general administrative support. This role requires strong organizational skills, attention to detail, and the ability to collaborate across multiple office functions to ensure efficient office operations.

• Perform entry-level accounting tasks such as data entry, invoice processing, and basic reconciliations.
• Prepare and process payroll on a weekly basis, including required payroll reports and tax filings.
• Support general employee requests such as verification of employments, unemployment paperwork, and payroll questions while maintaining accurate employee and payroll records.
• Assist Estimators with preparing and organizing project submittals.
• Manage general office operations, including document organization, mailings, office supply inventory, and coordinating employee events.
• Performs all other duties as assigned.

WHAT WE VALUE:

• Strong organizational skills and attention to detail.
• Professional communication and a positive, team-oriented attitude.
• Ability to prioritize tasks and meet deadlines.
• Eagerness to learn and grow with the ALC team.

WHAT WE WANT FROM YOU:

• High school diploma or equivalent required; Associates degree or coursework in Accounting or Business is preferred
• Previous administrative or office experience preferred, but not required.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with accounting software is a plus.

This document does not represent a contract of employment and is not intended to capture every possible assignment that could be asked to be performed. ALC is an Equal Opportunity Employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer, including disabled and veterans.