Administrative Assistant / Receptionist

Alliant Engineering; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Salary with Bonus

ESOP and 401k

Medical, Dental, Vision

Life Insurance

Short/Long-Term Disability

Flexible Schedules

Professional Development

Community Involvement

Casual Work Environment

Job summary

Alliant Engineering in Jacksonville, FL is seeking an Administrative Assistant to support the Office Manager and staff as a front-line contact. You will handle a wide range of administrative and executive support tasks to keep the office running smoothly.

The ideal candidate has 2+ years of experience, strong MS Office skills, and a professional demeanor to interact with employees, clients, and vendors. This employee-owned firm offers competitive pay, bonus opportunities, and an ESOP benefit

Qualifications

• 2+ years of admin experience preferred, AEC industry a plus.
• High school diploma or equivalent required.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with ability to multitask.

Responsibilities

• Provide admin support to Office Manager and staff.
• Work independently with minimal supervision.
• Prepare internal and external correspondence as needed.
• Welcome callers and visitors at the front desk and provide information.
• Coordinate materials for meetings and appointments.
• Maintain office records and assist with daily tasks.
• Support office operations with supplies and coordination.

Skills

MS Office Proficiency

Time Management

Communication Skills

Organizational Skills

Interpersonal Communication

Education

High School Diploma

Tools

Outlook

Excel

PowerPoint

Job description

You deserve a job that you feel proud of, where you can channel your knowledge and skills into projects that positively affect communities, and where you design your own path. This is Alliant. Become an employee-owner of a growing engineering and consulting firm that values collaboration, professional growth, and employee success. Our success is driven by our employee-owners, and we're excited to have you be a part of it.

The Impact You’ll Have:

Alliant Engineering, Inc., has an exceptional opportunity available for an Administrative Assistant to support our growing Jacksonville, Florida office. You will be working directly with the office manager and will play a key role in the office. The ideal candidate must be upbeat, energetic and be able to handle a wide range of administrative and executive support-related tasks.

Responsibilities:

• Provide office and administrative support to the Office Manager and staff
• Work independently with minimal supervision and guidance
• Compose internal and external correspondence as needed
• Serve as a welcoming point of contact at the front desk providingroutine information and direction to callers and visitors
• Coordinate and prepare materials needed for conferences, correspondence, appointments, meetings and telephone calls
• Assist with general administrative tasks including filing, copying, scanning, producing and monitoring reports, and maintaining office records
• Support office operations through supply ordering, office maintenance coordination, errands, and general office organization

Required Qualifications:

• 2+ years of professional Administrative Assistant experience, preferably within the AEC industry
• High school diploma or equivalent required
• Proficient with Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Ability to show initiative and exercise good judgment in a growing environment
• Professional communication skills and the ability to interact effectively with employees, clients, visitors, and vendors
  

Preferred Qualifications:

• Demonstrates personal ability to exercise analytic and problem-solving skills
• Ability to work calmly under pressure, while remaining proactive, resourceful and efficient

Benefits:

At Alliant, we take care of our employees by offering a world class benefit package including:

• Competitive Salary with Bonus Opportunities
• Market-Leading Profit Sharing, ESOP and 401k Contribution Programs
• Medical (with HSA Contribution), Dental, and Vision Plans
• Company Paid Life Insurance, Short-Term Disability and Long-Term Disability
• Flexible Spending Accounts for Medical and Dependent Care
• Wellness Programs and Competitions
• Generous Annual Leave and Compensatory Time Off Programs
• Flexible Schedules
• Casual Work Environment
• Paid Professional Development and Training
• Community Involvement/Charity Events
• Numerous Employee Focused Events (Lunch & Learns, Office Recreation Room, Off-Site Socials, Etc.)

Who We Are:

Recently named as one of Northeast Florida’s Top Places to Work, Alliant Engineering, an employee-owned company, is a growing engineering, planning, landscape architecture, and surveying firm with a strong culture of quality, delivery, and innovation. Our employee owners are driven by a commitment to build better communities with excellence and passion. At Alliant we work hard; we have fun; and we love it.

Within our Minnesota and Florida offices, we blend collaboration with integrity and forward-thinking to develop design solutions that address current needs and future aspirations. Internally, we strive to provide a diverse and equitable culture of support and opportunities. Then, it extends outwardly by giving back to charitable organizations in our communities. Alliant Engineering seeks straightforward people who value smart solutions, intelligent discussion, and a collaborative approach to achieving great things. Always humbly confident, we believe in creating work that speaks for itself.

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.