Engineering Office and Project Support Specialist

Pan American Engineers, LLC; Alexandria (LA); On-site; USD 35,000 - 45,000; Full time

Job summary

A civil engineering firm is looking for a detail-oriented Administrative Assistant in Alexandria, Louisiana. This critical role involves managing front desk operations, supporting project coordination, and ensuring effective communication with clients and internal teams. Ideal candidates are proactive, organized, and possess strong skills in Microsoft Office. Previous experience in an office support role is preferred, particularly in engineering or construction sectors. The firm offers a collaborative workplace in a dynamic environment.

Qualifications

• Previous experience in administrative or office support roles preferred.
• Experience in engineering, construction, or architectural services is a plus.
• High attention to detail and accuracy required.

Responsibilities

• Manage front desk operations, greeting clients and visitors.
• Answer and route incoming calls using a multi-line phone system.
• Perform data entry and document control.
• Schedule meetings and manage calendars for project staff.
• Prepare, format, proofread, and distribute reports.
• Maintain organized filing systems both digitally and physically.
• Assist with invoicing and tracking expenses.

Skills

Organizational skills

Multitasking skills

Communication skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

Job description

A civil engineering firm is looking for a detail-oriented Administrative Assistant in Alexandria, Louisiana. This critical role involves managing front desk operations, supporting project coordination, and ensuring effective communication with clients and internal teams. Ideal candidates are proactive, organized, and possess strong skills in Microsoft Office. Previous experience in an office support role is preferred, particularly in engineering or construction sectors. The firm offers a collaborative workplace in a dynamic environment.