Emergency Management Admin Specialist – Secret Clearance

IdahoPTV; Boise (ID); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

PERSI retirement benefits

Paid sick, vacation, and parentalLeave

11 paid holidays per year

Job summary

Idaho Office of Emergency Management (IOEM) seeks an administrative assistant to support senior management and IOEM staff with clerical tasks, scheduling, and document preparation. The role requires ensuring accurate records, timely communications, and efficient office operations.

The position involves handling confidential materials, coordinating training, and supporting program staff in line with federal grant guidance. A background check and security eligibility are required.

Qualifications

• Perform general office tasks and maintain accurate records.
• Compose, send, and manage replies via email; manage supervisor calendars.
• Develop spreadsheets, create presentations, and design simple databases.
• Draft professional business letters and correspondence from drafts.
• Maintain electronic and paper filing systems per regulations.
• Create forms using templates; perform mail merge for letters, envelopes, labels.
• Know current social media platforms and trends; manage multiple accounts.

Skills

Office tasks

Email management

MS Office (Excel/PowerPoint/Access)

Typing & document prep

Filing systems

Mail merge & templates

Social media management

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Idaho Office of Emergency Management (IOEM) seeks an administrative assistant to support senior management and IOEM staff with clerical tasks, scheduling, and document preparation. The role requires ensuring accurate records, timely communications, and efficient office operations.

The position involves handling confidential materials, coordinating training, and supporting program staff in line with federal grant guidance. A background check and security eligibility are required.