Administrative Assistant II - Public Records & Exec Support

IdahoPTV; Boise (ID); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

PERSI retirement benefits

Paid sick leave

Paid vacation

Parental leave

11 paid holidays

Job summary

Idaho Department of Environmental Quality (DEQ) in Boise hires an Administrative Assistant II for the State Office. The role focuses on financial administration, records management, and executive support with extensive document preparation.

The position requires strong word processing, organization, and ability to handle confidential information. Benefits include medical and retirement plans, with paid leave and holidays.

Qualifications

• Office support functions including word processing.
• Filing (primarily electronic).
• Composing a variety of business documents.
• Reception duties.
• Researching, compiling, and summarizing data for reports.

Responsibilities

• Process and track invoices, p-card transactions, reimbursements, travel expenses, requisitions, purchase orders, and other financial transactions.
• Review transactions for accuracy, approvals, charge codes, supporting documentation, tax-exempt status, and compliance with DEQ and state requirements.
• Coordinate with staff, Fiscal, purchasing, and vendors to resolve issues and ensure timely payment.
• Serve as the division’s public records request custodian and manage requests using JustFOIA.
• Coordinate calendars, meetings, travel, training, conference calls, room reservations, and other logistics.
• Prepare, edit, format, route, and distribute correspondence and documents.
• File and maintain records in the records management system.

Skills

Word processing

Filing

Business documents

Reception

Data gathering

Job description

Idaho Department of Environmental Quality (DEQ) in Boise hires an Administrative Assistant II for the State Office. The role focuses on financial administration, records management, and executive support with extensive document preparation.

The position requires strong word processing, organization, and ability to handle confidential information. Benefits include medical and retirement plans, with paid leave and holidays.