Senior Executive Assistant & Project Liaison

University of California; Moscow (ID); On-site; USD 36,000 - 52,000; Full time

Job summary

University of Idaho is seeking an organized and professional administrator to provide multifaceted support for the administrator’s programs and projects in Moscow. You will act as a liaison, manage complex travel and events, and maintain confidential records and systems.

Responsibilities include coordinating agendas, documenting scope and timelines for projects, and preparing communications and reports. The role requires strong administrative experience and the ability to handle confidential

Qualifications

• High School Diploma or equivalent.
• Associate or Bachelor’s degree preferred.
• Ability to work nonstandard hours.
• Must possess a valid driver’s license.
• Ability to attend meetings or make deliveries on campus.
• Ability to travel if necessary.
• Ability to learn Excel and use AI to optimize operational excellence.
• Working knowledge of University of Idaho business platforms such as Banner, Chrome River, Soft Docs, People Admin, or similar.

Responsibilities

• Coordinate complex travel, meeting and event arrangements for management and other individuals.
• Maintain calendars, databases, confidential records and systems.
• Coordinate office operations, delegate work and provide input on performance evaluations.
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget.
• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials.
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope.
• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations.
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents.
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator.
• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Skills

Travel coordination

Calendar management

Budget monitoring

Confidential records

Communication

Research

Liaison

Education

High School Diploma or equivalent

Associate or Bachelor's degree (preferred)

Tools

Excel

Job description

University of Idaho is seeking an organized and professional administrator to provide multifaceted support for the administrator’s programs and projects in Moscow. You will act as a liaison, manage complex travel and events, and maintain confidential records and systems.

Responsibilities include coordinating agendas, documenting scope and timelines for projects, and preparing communications and reports. The role requires strong administrative experience and the ability to handle confidential