Emergency Programs Administrative Coordinator

owens; Toledo (OH); On-site; USD 32,000 - 45,000; Full time

Job summary

Owens seeks a Secretary for the Center for Emergency Preparedness and Emergency Services to provide administrative support across departments, faculty, students, and operations. The role involves budget monitoring, data maintenance, scheduling, records management, and preparation of reports to support accreditation and regulatory requirements.

Strong organizational skills and discretion with sensitive information are essential for success in this environment.

Qualifications

• Proficiency with Microsoft Office Suite and data management systems.
• Ability to analyze data and generate reports for budgeting and accreditation.
• Experience with budgeting, purchasing, invoicing, and financial processes.

Responsibilities

• Provides comprehensive administrative support to CEP and EMM departments.
• Monitors budget for supplies and materials.
• Maintains databases for syllabi, student files, and department records.
• Supports scheduling, meetings, and HR/forms as needed.
• Assists in accreditation studies and reporting.
• Maintains confidentiality of records per College requirements.

Skills

Microsoft Office

Outlook

Word

Excel

Data analysis

Budgeting

Purchasing

Invoicing

Record keeping

Communication

Time management

Confidentiality

Event coordination

Job description

Owens seeks a Secretary for the Center for Emergency Preparedness and Emergency Services to provide administrative support across departments, faculty, students, and operations. The role involves budget monitoring, data maintenance, scheduling, records management, and preparation of reports to support accreditation and regulatory requirements.

Strong organizational skills and discretion with sensitive information are essential for success in this environment.