Elite Executive & Personal Assistant

Prime Data Centers Corporation; New York (NY); On-site; USD 130,000 - 170,000; Full time

Benefits offered by this job

401k with employer match

Comprehensive health insurance

Paid Time Off

Job summary

Prime Data Centers in New York seeks an Executive & Personal Assistant to support one senior executive. The role blends high-level executive and personal support, with confidentiality and proactive problem-solving at its core.

You will manage calendars, coordinate international travel, prepare briefings, handle expenses, and assist with the New York office relocation. Compensation is 130k–170k USD plus bonus; 401k match and comprehensive benefits are included.

Qualifications

• Experience supporting senior executives with discretion and confidentiality.
• Strong calendar and travel coordination skills.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Manage a complex calendar for an executive who travels internationally to Europe and domestically to Denver.
• Screen and manage email, correspondence, and phone calls.
• Coordinate the executive's travel logistics and detailed itineraries.
• Proactively coordinate with internal and external contacts to schedule meetings and drive follow-through.
• Prepare briefing materials, agendas, and follow-up notes for meetings.
• Handle expense tracking, invoicing, and basic administrative record-keeping.
• Support the New York office relocation as needed.
• Liaise with partners, clients, vendors, and staff on the executive's behalf.
• Help coordinate family logistics and manage multiple residences.
• Manage personal scheduling, appointments, and reminders.

Skills

Calendar management

Meeting coordination

Travel coordination

Discretion & confidentiality

Proactive problem solving

Communication

Job description

Prime Data Centers in New York seeks an Executive & Personal Assistant to support one senior executive. The role blends high-level executive and personal support, with confidentiality and proactive problem-solving at its core.

You will manage calendars, coordinate international travel, prepare briefings, handle expenses, and assist with the New York office relocation. Compensation is 130k–170k USD plus bonus; 401k match and comprehensive benefits are included.