Executive & Personal Assistant

Prime Data Centers Corporation; New York (NY); On-site; USD 130,000 - 170,000; Full time

Benefits offered by this job

401k with employer match

Comprehensive health insurance

Paid Time Off

Job summary

Prime Data Centers in New York seeks an Executive & Personal Assistant to support one senior executive. The role blends high-level executive and personal support, with confidentiality and proactive problem-solving at its core.

You will manage calendars, coordinate international travel, prepare briefings, handle expenses, and assist with the New York office relocation. Compensation is 130k–170k USD plus bonus; 401k match and comprehensive benefits are included.

Qualifications

• Experience supporting senior executives with discretion and confidentiality.
• Strong calendar and travel coordination skills.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Manage a complex calendar for an executive who travels internationally to Europe and domestically to Denver.
• Screen and manage email, correspondence, and phone calls.
• Coordinate the executive's travel logistics and detailed itineraries.
• Proactively coordinate with internal and external contacts to schedule meetings and drive follow-through.
• Prepare briefing materials, agendas, and follow-up notes for meetings.
• Handle expense tracking, invoicing, and basic administrative record-keeping.
• Support the New York office relocation as needed.
• Liaise with partners, clients, vendors, and staff on the executive's behalf.
• Help coordinate family logistics and manage multiple residences.
• Manage personal scheduling, appointments, and reminders.

Skills

Calendar management

Meeting coordination

Travel coordination

Discretion & confidentiality

Proactive problem solving

Communication

Job description

Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. A private firm owned by a group controlling $6 billion in assets, with a 15-year tenure in technology and real estate development, Prime provides customers with ownership options and dynamic leasing models, defining a true corporate partnership.

About the role

Prime is seeking a highly organized, resourceful, and high-integrity Executive & Personal Assistant to support one of ourSenior Executive. This role is primarily executive and business support, with a smaller, but important component of personal support for family and household matters. The scope and level of autonomy will grow over time as the working relationship develops: this person will need to genuinely learn the business, understand the CEO's priorities and working style, and build the kind of trust that lets them anticipate needs before being asked. Discretion and confidentiality are essential, and chemistry and character matter as much as professional skill.

Key Responsibilities

Executive / Business Support (primary focus)

• Manage a complex, often shifting calendar for the executive, who travels internationally to Europe roughly 1-1.5 weeks per month and domestically to Denver on a recurring basis
• Screen and manage email, correspondence, and phone calls
• Coordinate the executive's travel logistics and detailed itineraries (note: this role does not involve traveling with the executive)
• Proactively reach out to and coordinate directly with internal and external contacts to schedule meetings and drive follow-through, including tracking down the right person and making things happen, not just managing a calendar
• Prepare briefing materials, agendas, and follow-up notes for meetings
• Handle expense tracking, invoicing, and basic administrative record-keeping
• Support the upcoming New York office relocation (early next year) as needed
• Liaise with business partners, clients, vendors, and staff on the executive's behalf

Personal Support (less focus, but meaningful)

• Help coordinate family logistics, including support around family care needs and management of multiple residences
• Manage personal scheduling, appointments, and reminders
• Run errands and coordinate personal shopping, deliveries, and services as needed
• Assist with household vendor coordination (maintenance, repairs, deliveries)
• Handle ad hoc personal requests and projects with discretion and efficiency

What We're Looking For

• A strong interpersonal fit: someone the executive can build genuine trust with over time, beyond just meeting the role's technical requirements
• A track record of remaining composed and effective in high-pressure, fast-moving environments
• A proactive, resourceful approach to problem-solving, with the flexibility to accommodate occasional urgent requests outside standard hours
• Willingness to build responsibility and autonomy gradually as the working relationship develops
• Strong interpersonal skills, with the ability to build rapport and work effectively with stakeholders inside and outside the company

130K-170K (commensurate with experience). This role is not a standard 9-to-5, and going above and beyond during high-demand periods is recognized through bonus compensation.

• 401k fully vested upon enrollment, up to a 4% employer match
• 100% employee premiums paid by employer for medical, dental, vision, life insurance, and disability
• Paid Time Off + Sick time

Applications will be accepted on an ongoing basis.

Prime is an Equal Opportunity Employer. All applicants are considered for employment without attention to race, color, age, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, genetic information, ancestry, national origin, citizenship, protected veteran or military status, disability status, or any other classification protected by federal, state, or local laws and ordinances.

#LI-Onsite

The pay range for this role is:

130,000 - 170,000 USD per year (New York Office)