Executive Assistant

Michael Page; New York (NY); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Overtime eligibility

Job summary

Michael Page is seeking an accomplished Executive Assistant to support two senior executives in New York. The role offers autonomy, high visibility, and the chance to influence day-to-day business operations in a fast-paced financial services setting.

You will manage complex calendars, coordinate international travel, and prepare key documents, while maintaining the highest level of discretion and professionalism in a dynamic, collaborative team.

Qualifications

• 6-10 years of Executive Assistant experience with senior leadership
• Experience supporting partners or managing directors in professional services or financial services
• Strong calendar management across time zones and travel logistics

Responsibilities

• Provide high-level executive support to a Co-President and Partner
• Manage complex calendars across multiple time zones
• Coordinate extensive domestic and international travel with detailed itineraries
• Prepare executive correspondence, agendas, and meeting materials
• Track priorities and deliverables, ensuring deadlines are met
• Handle confidential information with discretion and professionalism
• Coordinate meetings with senior stakeholders, investors, partners, and leadership teams
• Anticipate executive needs and create efficiencies in a fast-paced environment
• Support Office of the CEO and broader administrative team

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Attention to detail

Tools

Microsoft Office

Job description

Support two senior executives in a dynamic financial services environment, serving as a trusted partner responsible for complex scheduling, global travel, and day-to‑day business operations. This highly visible role offers significant executive exposure, autonomy, and the opportunity to make a meaningful impact.

Our client is a highly respected financial services organization known for its fast‑paced environment, collaborative culture, and commitment to excellence. This is a unique opportunity to partner closely with senior leadership in a visible, high‑impact role while working alongside a talented and supportive administrative team.

Description

• Provide high-level executive support to a Co-President and Partner, managing complex and ever‑changing calendars across multiple time zones.
• Coordinate extensive domestic and international travel, including detailed itineraries, meeting logistics, transportation, accommodations, and last‑minute adjustments.
• Serve as a trusted gatekeeper, prioritizing communications, managing competing demands, and ensuring executives remain focused on key business objectives.
• Prepare and coordinate executive correspondence, presentations, meeting materials, agendas, and other business‑critical documents.
• Track priorities, action items, and deliverables, proactively following up to ensure deadlines and commitments are met.
• Manage highly confidential information with the utmost discretion and professionalism.
• Coordinate internal and external meetings with senior stakeholders, investors, business partners, and leadership teams.
• Anticipate executive needs before they arise, identifying solutions and creating efficiencies within a fast‑paced environment.
• Partner closely with the broader administrative team and Office of the CEO to support key initiatives and business operations.
• Provide seamless support in a dynamic, high‑performance financial services environment where priorities can shift quickly.

Profile

A successful Executive Assistant will have:

• 6-10 years of Executive Assistant experience supporting senior executives, Partners, Managing Directors, or other high-level leadership.
• Prior experience within financial services, private equity, investment management, banking, or a similarly fast‑paced professional services environment.
• Expertise managing complex calendars across multiple time zones and balancing competing priorities.
• Extensive domestic and international travel coordination experience, including complex itineraries and last‑minute changes.
• Exceptional organizational skills with the ability to anticipate needs, manage multiple workstreams, and execute with precision.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong written and verbal communication skills, with the confidence to interact regularly with senior stakeholders.
• A proactive, resourceful, and solutions‑oriented approach in a fast‑paced environment.
• High attention to detail, excellent judgment, and a strong sense of ownership and accountability.
• Proficiency with Microsoft Office and other business productivity tools.

Job Offer

What's on Offer

• Permanent Executive Assistant position in New York
• Salary of $110,000 to $120,000
• Overtime eligibility with additional earning potential
• Opportunity to support senior leadership in a high-impact role

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.