Elite Executive Assistant to VP & Leadership (Hybrid)

jj; Delaware; Hybrid; USD 53,000 - 85,000; Full time

Job summary

Johnson & Johnson in Titusville, NJ, seeks a Sr. Administrative Assistant for a hybrid role supporting the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology. This position may require up to 10% travel.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. The Senior Administrative Assistant will provide high-level administrative support, manage complex priorities, and

Qualifications

• High school diploma required; Associate degree in business administration, communications, or a related field preferred.
• Minimum of 4 years of administrative experience or similar is required.
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot).

Responsibilities

• Manage complex and dynamic calendars and arrange meetings.
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director.
• Manage highly confidential correspondence, rosters, distribution lists, and org charts.
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits.
• Provide administrative support for VP, Senior level leaders, and team members.
• Initiate and manage departmental purchasing cards and related procurement activities.
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup.
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs.
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials.
• Maintain organized document and file management systems, including SharePoint and TEAMS.
• Prepare and edit organizational charts and update distribution lists.
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support.
• Coordinate recruiting activities and communications.
• Provide backup support for other senior assistants as needed.
• Support ad hoc initiatives and special projects requiring independent judgment.

Skills

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

High school diploma

Associate degree in business administration, communications, or a related field

Tools

MS Office

Teams

Zoom

Concur

SharePoint

eMarketplace

Co-pilot

Job description

Johnson & Johnson in Titusville, NJ, seeks a Sr. Administrative Assistant for a hybrid role supporting the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology. This position may require up to 10% travel.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. The Senior Administrative Assistant will provide high-level administrative support, manage complex priorities, and