Hybrid Executive Assistant to Global Supply Chain Leaders

6029-MEDICAL DEVICE BUSINESS SERVICES, INC. Legal Entity; Monet (FL); Hybrid; USD 65,000 - 105,000; Full time

Benefits offered by this job

Vacation and leave benefits

Job summary

Johnson & Johnson is seeking an Executive Assistant to provide essential administrative and operational support to leaders within the Supply Chain & Operations function. This hybrid role is located in Palm Beach Gardens, FL, with potential placement at other US locations as noted.

You will coordinate schedules, manage communications, support meetings and projects, and maintain accurate records to enable leaders to focus on strategic priorities.

Qualifications

• Required: High school diploma or equivalent
• Preferred: Associate’s or Bachelor’s degree in Business Administration or related field
• 2 years of administrative or office support experience
• Proficiency in Microsoft Office applications
• Clear written and verbal communication skills
• Ability to handle sensitive information with discretion
• Experience supporting multiple leaders or cross‑functional teams
• Experience in corporate, facilities, real estate, security, or operations environments
• Familiarity with travel and expense management systems

Responsibilities

• Provide comprehensive administrative support to assigned leaders and teams, including calendar management and meeting coordination
• Coordinate meetings, conference calls, and onsite/offsite events
• Arrange domestic and international travel and prepare expense reports
• Prepare, format, and distribute internal and external correspondence, presentations, and reports
• Serve as a point of contact for internal stakeholders and external partners
• Maintain files, trackers, and records to support operations and facilities activities
• Support departmental projects by tracking actions, deadlines, and deliverables
• Identify opportunities to improve administrative processes and enhance team efficiency

Skills

Administrative Support

Business Writing

Communication

Organizational Knowledge

Teamwork

Travel Planning

Typing

Education

High school diploma or equivalent

Associate’s/Bachelor’s degree in Business Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Johnson & Johnson is seeking an Executive Assistant to provide essential administrative and operational support to leaders within the Supply Chain & Operations function. This hybrid role is located in Palm Beach Gardens, FL, with potential placement at other US locations as noted.

You will coordinate schedules, manage communications, support meetings and projects, and maintain accurate records to enable leaders to focus on strategic priorities.