Executive Admin to VP — Hybrid, Global Calendars, Travel

6084-Janssen Research & Development, LLC Legal Entity; Cambridge (MA); Hybrid; USD 66,000 - 106,000; Full time

Job summary

Johnson & Johnson in Boston/Cambridge, MA is seeking an Executive Administrative Assistant to support the VP, Head of Integrated Drug and Tech Discovery in Interventional Oncology. This hybrid role requires 3-4 days in the office and 1-2 days remote weekly, with Office locations in Boston and Cambridge.

The role emphasizes calendar management, meeting prep, travel coordination, and cross-team collaboration, supporting leadership and HR processes.

Qualifications

• High school diploma required; an associate degree is preferred.
• Eight years of high-level assistant/office management experience preferred.
• Strong organizational and communication skills with attention to detail.
• Ability to multitask and prioritize with minimal supervision.

Responsibilities

• Manage complex, multi-time-zone calendars.
• Prepare materials for meetings with pre-reads and logistics.
• Arrange travel, itineraries, accommodations, and expense reporting.
• Support Boston/Cambridge office activities and onsite meetings.
• Communicate effectively with all levels of the organization.
• Assist in meeting prep, leadership meetings, and event logistics.
• Provide back-up coverage for other administrative staff as needed.
• Recruitment support: collaborate with HR on postings, interviews, onboarding/offboarding.

Skills

Communication

Organization

Multitasking

Prioritization

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Concur

Job description

Johnson & Johnson in Boston/Cambridge, MA is seeking an Executive Administrative Assistant to support the VP, Head of Integrated Drug and Tech Discovery in Interventional Oncology. This hybrid role requires 3-4 days in the office and 1-2 days remote weekly, with Office locations in Boston and Cambridge.

The role emphasizes calendar management, meeting prep, travel coordination, and cross-team collaboration, supporting leadership and HR processes.