Senior Executive Assistant — Hybrid, Global Leadership Support

Johnson Johnson; Trenton (NJ); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Retirement plan

401(k) savings plan

Paid time off

Job summary

Johnson & Johnson in Titusville, NJ is seeking a Senior Administrative Assistant to support the VP and multiple leadership teams within SCG. The role is hybrid and may require up to 10% travel, focusing on calendar management, travel planning, confidential correspondence, and meetings coordination.

Requirements include a high school diploma and at least 4 years of administrative experience, with strong proficiency in MS Office, Teams, Concur, SharePoint, and related enterprise tools.

Qualifications

• High school diploma required; Associate degree in business administration, communications, or related field preferred.
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

Responsibilities

• Manage complex and dynamic calendars and arrange meetings
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• Handle confidential correspondence, rosters, distribution lists, and org charts
• Coordinate registration, payments, and logistics for global conferences and executive visits
• Provide administrative support for VP and senior leaders and team members
• Handle onboarding for new team members including access, equipment, and workspace
• Maintain SharePoint and Teams document management and organizational charts
• Serve as primary point of contact for visitors and internal/external stakeholders
• Coordinate recruiting activities and communications
• Provide backup support for other senior assistants as needed

Skills

MS Office

Teams

SharePoint

Concur

Calendar management

Communication

Education

High school diploma

Associate degree preferred

Tools

MS Office

SharePoint

Teams

Concur

Job description

Johnson & Johnson in Titusville, NJ is seeking a Senior Administrative Assistant to support the VP and multiple leadership teams within SCG. The role is hybrid and may require up to 10% travel, focusing on calendar management, travel planning, confidential correspondence, and meetings coordination.

Requirements include a high school diploma and at least 4 years of administrative experience, with strong proficiency in MS Office, Teams, Concur, SharePoint, and related enterprise tools.