Elite Executive Assistant to Leadership | Calendar + Travel

Sovereign Bank; Oklahoma City (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Sovereign Bank seeks an Executive Assistant to provide comprehensive administrative and secretarial support to the executive team in Oklahoma City. You will manage calendars, screen calls, coordinate meetings, prepare documents, and handle confidential information with professionalism.

The role requires strong communication, organization, and a detail-oriented approach. You will also assist with travel planning, minutes, and filing, contributing to efficient governance and daily operations.

Qualifications

• Confidentiality is essential.
• Excellent verbal and written communication skills.
• Strong organizational skills and multitasking ability.
• Proficiency with Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer and screen phone calls, direct inquiries to the appropriate executive or department.
• Maintain executive calendars, schedule meetings, and send reminders.
• Prepare correspondence, memos, and emails on behalf of the Executive Team.
• Take minutes during meetings and follow up on action items.
• Greet visitors and direct them appropriately; maintain records and filing.
• Coordinate travel arrangements and assist with monthly reports as needed.
• Perform clerical duties and support general office operations.

Skills

Verbal communication

Written communication

Organization

Multitasking

MS Office

Confidentiality

Education

High school diploma or GED

Associate or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Sovereign Bank seeks an Executive Assistant to provide comprehensive administrative and secretarial support to the executive team in Oklahoma City. You will manage calendars, screen calls, coordinate meetings, prepare documents, and handle confidential information with professionalism.

The role requires strong communication, organization, and a detail-oriented approach. You will also assist with travel planning, minutes, and filing, contributing to efficient governance and daily operations.