Executive Assistant

SpectrumCareers; Reston (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

SpectrumCareers is assisting a client in finding an experienced Executive Assistant to support the President, Chief Legal Officer, and Chief Financial Officer. The role ensures smooth operation of the executive office with discretion and strong organizational skills.

Responsibilities include managing calendars, arranging travel, preparing for meetings, and coordinating events. Strong Microsoft 365 and Adobe Acrobat skills are essential, as is the ability to work across departments and handle

Qualifications

• 6+ years in administration, including 5+ years supporting senior executives.
• Advanced Microsoft 365 skills (Outlook, Excel, PowerPoint, Teams, SharePoint).
• Experience with Adobe Acrobat or similar document tools.
• Excellent organization, communication, and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel.
• Prepare for and support executive meetings, including setup and note-taking.
• Assist with company events and special projects.
• Greet visitors and handle badging and security procedures.
• Order office supplies and look for ways to reduce costs.
• Coordinate office maintenance and repairs.
• Serve as the main contact for vendors and keep records current.
• Improve office processes and work across departments as needed.

Skills

Confidentiality

Organization

Communication

Problem-solving

Discretion

Tools

Outlook

Excel

PowerPoint

Teams

SharePoint

Adobe Acrobat

Job description

Our client is looking for an experienced Executive Assistant to support their senior leadership team, including the President, Chief Legal Officer, and Chief Financial Officer. This role keeps the executive office running smoothly and requires sound judgment, strong organization, and strict confidentiality.

What You’ll Do

• Manage executive calendars, schedule meetings, and coordinate travel
• Prepare for and support executive meetings, including setup and note-taking
• Assist with company events and special projects
• Greet visitors and handle badging and security procedures
• Order office supplies and look for ways to reduce costs
• Coordinate office maintenance and repairs
• Serve as the main contact for vendors and keep records current
• Improve office processes and work across departments as needed

What You’ll Need

• 6+ years of administrative experience, including 5+ years supporting senior executives
• Advanced Microsoft 365 skills (Outlook, Excel, PowerPoint, Teams, SharePoint)
• Experience with Adobe Acrobat or similar document tools
• Excellent organization, communication, and problem-solving skills
• Ability to handle confidential information with discretion

Nice to Have

• Experience with travel booking systems like Egencia