Executive Assistant

Sovereign Bank; Oklahoma City (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Sovereign Bank seeks an Executive Assistant to provide comprehensive administrative and secretarial support to the executive team in Oklahoma City. You will manage calendars, screen calls, coordinate meetings, prepare documents, and handle confidential information with professionalism.

The role requires strong communication, organization, and a detail-oriented approach. You will also assist with travel planning, minutes, and filing, contributing to efficient governance and daily operations.

Qualifications

• Confidentiality is essential.
• Excellent verbal and written communication skills.
• Strong organizational skills and multitasking ability.
• Proficiency with Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer and screen phone calls, direct inquiries to the appropriate executive or department.
• Maintain executive calendars, schedule meetings, and send reminders.
• Prepare correspondence, memos, and emails on behalf of the Executive Team.
• Take minutes during meetings and follow up on action items.
• Greet visitors and direct them appropriately; maintain records and filing.
• Coordinate travel arrangements and assist with monthly reports as needed.
• Perform clerical duties and support general office operations.

Skills

Verbal communication

Written communication

Organization

Multitasking

MS Office

Confidentiality

Education

High school diploma or GED

Associate or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Admin Salary Full Time Admin Support Oklahoma City, OK, US

2 days ago Requisition ID: 1050

Salary Range: $42,495.00 To $55,998.00 Annually

Summary of position:

Provides administrative and secretarial support to members of the Executive Team including answering and directing calls, managing calendars, coordinating meetings, preparing correspondence and performing clerical functions in a professional, timely and confidential manner.

Key job functions: (Includes current duties, primary objectives, and responsibilities which are critical to the successful performance of the position)

• Answer and screen phone calls, determine relevancy and priority, handle routine requests, take messages, and transfer calls to the appropriate executive or department
• Maintain executive calendars; schedule appointments and meetings, send reminders, and prioritize time-sensitive matters
• Organize meetings, including scheduling, preparing agendas, gathering materials, reserving rooms, and ordering catering
• Draft, type, and distribute routine correspondence, memos, and emails on behalf of the Executive Team
• Take minutes during meetings and follow up on action items as directed
• Welcoming visitors, identifying purpose of their visit, and directing them to the appropriate person or department
• Maintain comprehensive, accurate, and confidential records and files
• Assist in gathering information and reports for monthly Board and committee meetings
• Assist in coordinating travel arrangements for executives
• Perform general clerical duties including copying, scanning, filing, mail distribution, and supply ordering
• Perform other related duties as assigned
• Dependable, punctual, and professional in appearance and conduct
• Attention to detail and accuracy
• Welcoming, service-oriented demeanor
• Adaptability and willingness to learn banking operations and grow within the role

Qualifications:

• Maintain a high level of confidentiality
• Strong verbal and written communication skills
• Strong organizational skills and the ability to multi-task and meet deadlines
• Understanding of computer software and programs, specifically Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong interpersonal skills
• Polished, professional appearance and demeanor consistent with Sovereign Bank’s dress standards, as a frequent first point of contact for executives, visitors, clients, and Board members

Education and Experience:

• High school or GED required; plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation
• Associate's or Bachelor's degree in Business Administration, Management, or related field, preferred
• 3+ years of administrative, clerical, or customer service experience preferred; banking experience a plus

Physical Demands: These physical demands are generally representative of the position.

• Hearing, speech, close vision
• Driving with own transportation to other branches for meetings/workshops
• On occasions, may be required to lift and/or move up to 25 pounds
• Job responsibilities may include standing, walking, lifting, kneeling, and crouching

Sovereign Bank is an Equal Opportunity Employer

NOTE: Sovereign Bank does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Sovereign Bank, and Sovereign Bank will not be obligated to pay a placement fee.