Executive Assistant, Department of Medical Imaging

luriechildrens; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

PTO and paid holidays

403(b) with employer match

Employee assistance program

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an experienced administrative professional to provide high-level executive support, manage complex calendars, prepare documents, and coordinate cross-functional projects for senior leaders.

This full-time role requires expert Outlook calendar skills, strong MS Office proficiency, and outstanding organizational abilities. You will collaborate with leaders and staff across departments, ensuring timely, accurate communications and

Qualifications

• Bachelor's degree preferred; 5 years supporting senior leadership and/or faculty required.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Solid organizational and time management skills with the ability to prioritize work.
• Proactive thinker; ability to anticipate and prepare ahead of need.

Responsibilities

• Provides advanced administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management and re-prioritizes calendar as needed.
• Collaborates with leaders to define and document processes.
• Manages divisional/departmental projects.
• Produces accurate correspondence, reports, and presentations adhering to branding guidelines.
• Analyses problems and develops solutions with leaders.
• Manages events on and off site, coordinating venues, vendors, catering, AV, and telecom within budget.
• Develops and distributes meeting materials, agendas, and notes.
• Arranges executive travel and itineraries for visits and events.
• Follows finance protocols to process reimbursements and POs; tracks invoices.

Skills

Outlook calendar

MS Word/Excel/PowerPoint

Organizational skills

Time management

Proactive thinking

Project management

Education

Bachelor's degree preferred; 5 years supporting senior leadership

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Ann & Robert H. Lurie Children's Hospital of Chicago

Job Description

1. 1. Bachelor's degree preferred; 5 years supporting senior leadership and/or faculty required.
2. 2. Business or healthcare experience improving work flows in a complex and fast changing environment.
3. 3. Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
4. 4. Strong proficiency in Microsoft Word, Excel, and PowerPoint.
5. 5. Solid organizational and time management skills with the ability to prioritize work.
6. 6. Proven ability to effectively manage self and others through ambiguous situations.
7. 7. Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy.
8. 8. Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.
9. 9. Proactive thinker; ability to anticipate and prepare ahead of need.
10. 10. Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.
11. 11. Project management experience a plus.

Job Duties

1. 1. Provides advanced technical and professional administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
2. 2. Assists executives with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
3. 3. Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
4. 4. Manages divisional/departmental projects.
5. 5. Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
6. 6. Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
7. 7. Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
8. 8. Develops and distributes meeting materials, agendas, and meeting notes.
9. 9. Arranges executive's travel, creates itineraries for client/candidate visits and/or event speakers/participants.
10. 10. Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve accounting issues as needed.
11. 11. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
12. 12. Assists with various other duties as assigned.

Pay Range

$24.00-$39.24 Hourly

At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children's facilities
• Discount purchasing program

There's a Place for You with Us

At Ann & Robert H. Lurie Children's Hospital of Chicago and its affiliates (collectively "Lurie Children's"), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and be