Elite Executive Assistant to C‑Suite | Master Calendars & Travel

Hawthorne Lane; Annapolis (MD); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k)

Job summary

Hawthorne Lane in Annapolis, MD is seeking a tactful Executive Assistant to provide high-level support to its C-suite leaders. The ideal candidate is an unmatched multitasker who can manage demanding calendars, coordinate complex travel, and preserve discretion with sensitive information.

With a bachelor’s degree and at least five years of experience supporting senior executives, you’ll anticipate needs, prepare materials, and partner across departments to keep leadership focused on strategic

Qualifications

• Bachelor’s degree and at least five years of experience, ideally supporting several high-level executives.
• Highly organized with the ability to juggle competing priorities, intricate calendars, and time-sensitive requests.
• Trustworthy with confidential information and sensitive matters.
• Anticipatory—stay ahead by identifying needs and addressing potential issues before they arise.
• Approachable and responsive, fostering positive relationships across internal and external teams.
• Tech-savvy and proficient with Microsoft Office; quick to learn new tools.

Responsibilities

• Provide executive-level administrative support and manage day-to-day priorities.
• Oversee calendars, coordinate meetings across multiple stakeholders, and anticipate scheduling conflicts.
• Coordinate travel itineraries, ground transportation, hotel accommodations, and expense reporting.
• Draft, edit, format, and organize presentations, reports, agendas, and executive materials.
• Prepare leaders for meetings by coordinating materials, tracking follow-ups, and deadlines.
• Support leadership and cross-functional meetings, ensuring logistics and admin details are handled seamlessly.
• Support special projects and cross-departmental initiatives.
• Manage invoicing, filing, and document management with precision.
• Communicate effectively across internal and external contacts with professional delivery.

Skills

Executive support

Calendar management

Travel coordination

Presentation materials

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Hawthorne Lane in Annapolis, MD is seeking a tactful Executive Assistant to provide high-level support to its C-suite leaders. The ideal candidate is an unmatched multitasker who can manage demanding calendars, coordinate complex travel, and preserve discretion with sensitive information.

With a bachelor’s degree and at least five years of experience supporting senior executives, you’ll anticipate needs, prepare materials, and partner across departments to keep leadership focused on strategic