Elite Executive Assistant: Calendar, Travel & Docs

Public School Development Solutions, LLC; Florida; On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health & Dental Insurance

PTO - Paid Time Off

Job summary

Public School Development Solutions, LLC is seeking an exceptionally organized Executive Assistant to provide high-level administrative and operational support to executive leadership in an on-site Florida setting. You will manage calendars, draft key memos, prepare briefing materials, and coordinate travel while maintaining strict confidentiality and professionalism.

You will excel at advanced Outlook scheduling, PowerPoint presentations, Excel data tracking, and Word documentation,

Qualifications

• 3–5+ years of experience supporting senior executives in fast-paced environments.
• Advanced proficiency with Microsoft Office and virtual collaboration tools.
• Strong written and verbal communication with polished professional etiquette.
• Bachelor’s or Associate degree in a related field preferred.

Responsibilities

• Manage executive calendars, scheduling, and prep materials for meetings.
• Draft, format, and proofread high-stakes correspondence and memos.
• Organize data, logs, and reports in Excel with clear summaries.
• Create brand-aligned PowerPoint decks for leadership meetings and reviews.
• Coordinate on-site and virtual meetings, take minutes, track actions.
• Handle travel arrangements and compile detailed itineraries.
• Oversee expense reporting and digital filing via SharePoint/OneDrive.
• Maintain confidentiality and exercise discretion on sensitive matters.

Skills

Time management

Communication

Discretion

Problem solving

Education

Associate or Bachelor’s degree in Business Administration or Communications

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

OneDrive

SharePoint

Job description

Public School Development Solutions, LLC is seeking an exceptionally organized Executive Assistant to provide high-level administrative and operational support to executive leadership in an on-site Florida setting. You will manage calendars, draft key memos, prepare briefing materials, and coordinate travel while maintaining strict confidentiality and professionalism.

You will excel at advanced Outlook scheduling, PowerPoint presentations, Excel data tracking, and Word documentation,