Elite EA to Top Executive at Investment Firm

HRB; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

Excellent benefits

Job summary

HRB is seeking an experienced Executive Assistant to support a top executive at a private investment firm in New York, NY. The role demands exceptional organizational skills, proactive planning, and discreet handling of high-priority matters in a fast-paced office environment.

Responsibilities include managing complex calendars, arranging international travel, preparing materials, and communicating with senior stakeholders.

Qualifications

• 7–10+ years supporting C-suite executives or principals
• Experience in financial services or similar professional setting
• Extensive calendar management & international travel coordination
• Ability to coordinate with other Exec Assistants for coverage and priorities
• Excellent organizational skills and attention to detail
• Strong written and verbal communication with discretion
• Able to handle sensitive information and last-minute changes
• Willing to provide business and personal support, including occasional after-hours
• Bachelor's degree or equivalent experience

Responsibilities

• Manage complex executive calendar, coordinate meetings and commitments
• Arrange domestic and international travel, including aviation, accommodations and itineraries
• Prepare, submit and reconcile expense reports and financial docs
• Handle executive correspondence, presentations and materials
• Act as main contact for senior internal/external stakeholders
• Coordinate personal appointments, travel and requests
• Identify conflicts and resolve time-sensitive matters independently
• Collaborate with other EAs to ensure coverage and aligned priorities
• Provide support to other senior executives or departments as needed
• Handle ad hoc assignments as needed

Skills

Executive support

C-suite interaction

Calendar management

Domestic & international travel

Discretion & confidentiality

Professional communication

Multitasking in fast-paced env

After-hours availability

Education

Bachelor's degree

Job description

HRB is seeking an experienced Executive Assistant to support a top executive at a private investment firm in New York, NY. The role demands exceptional organizational skills, proactive planning, and discreet handling of high-priority matters in a fast-paced office environment.

Responsibilities include managing complex calendars, arranging international travel, preparing materials, and communicating with senior stakeholders.