Administrative Specialist — Operations & Records

simera-talent; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

simera-talent is seeking an Administrative Specialist to provide administrative and operational support across the organization. You will manage documentation, coordinate tasks, maintain accurate records, and assist teams with day-to-day needs.

The role requires you to handle emails, calendars, reports, and data with confidentiality and initiative, supporting onboarding and cross-team workflows while adapting to changing priorities.

Qualifications

• Must have strong written and verbal communication.
• Excellent organizational and time-management skills.
• Meticulous attention to detail and accuracy in data handling.
• Proficient in documenting and maintaining records.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Task management

Problem-solving

Remote collaboration

Document management

Independent work

Confidentiality

Tools

Google Workspace

Microsoft Office

Google Sheets

Google Docs

Spreadsheets

Job description

simera-talent is seeking an Administrative Specialist to provide administrative and operational support across the organization. You will manage documentation, coordinate tasks, maintain accurate records, and assist teams with day-to-day needs.

The role requires you to handle emails, calendars, reports, and data with confidentiality and initiative, supporting onboarding and cross-team workflows while adapting to changing priorities.