Elementary Secretary & Records Coordinator (10-Month)

Smithville Elementary School PTO, Inc.; Stone Mountain (GA); On-site; USD 30,000 - 42,000; Part time

Job summary

Wynbrooke Theme ES is seeking a 10‑month Secretary to provide administrative support, promote high academic expectations, and work collaboratively with staff. The role emphasizes strong written and verbal communication and customer service to students, families, and faculty.

Responsibilities include maintaining records, coordinating meetings, procuring supplies, and ensuring compliance with laws and policies.

Qualifications

• High school diploma with 3-6 years of related experience, or Associate degree with 1-4 years of related experience.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with team members.
• Experience providing administrative support and clerical duties.

Responsibilities

• Maintain student records, including enrollment, withdrawal, and transcripts.
• Provide customer service by responding to inquiries from students, staff, parents, and visitors; answer phones and greet guests.
• Assist with procurement of supplies and equipment.
• Support office operations: schedule meetings/events, prepare agendas/minutes, and manage correspondence.
• Coordinate disciplinary documentation, attendance records, and field trip arrangements.
• Ensure compliance with applicable laws and organizational policies.
• Collaborate across departments to support objectives.
• Assist in developing new tools or processes to improve efficiency.
• Coordinate assigned project tasks and perform additional duties as assigned.

Skills

Written communication

Verbal communication

Collaboration

Education

High school diploma

Associate degree

Job description

Wynbrooke Theme ES is seeking a 10‑month Secretary to provide administrative support, promote high academic expectations, and work collaboratively with staff. The role emphasizes strong written and verbal communication and customer service to students, families, and faculty.

Responsibilities include maintaining records, coordinating meetings, procuring supplies, and ensuring compliance with laws and policies.