Elementary School Office & Records Specialist

Concrete School District; Concrete (WA); On-site; USD 35,000 - 52,000; Full time

Job summary

Concrete School District is seeking a School Secretary to provide administrative and clerical support at an assigned school or district department. This role serves as a key point of contact for students, families, staff and community, handling records, purchasing, reporting, and compliance to keep district operations efficient.

Duties include front-office functions, document preparation, system navigation, calendars, and collaboration with administrators to prioritize tasks and support program

Qualifications

• High school diploma or equivalent.
• Job-related office, clerical, administrative, bookkeeping, records, or customer-service experience.
• Demonstrated ability to use computers, databases, and standard office software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to learn District information systems and procedures applicable to the assignment.
• Office experience, preferably in a school district, public agency, or similar setting.
• Associate degree or higher.
• Experience directly related to the assigned secretary position.
• Spanish-speaking/bilingual skills preferred.
• Experience with bookkeeping, financial recordkeeping, and/or database management preferred.
• Strong technical aptitude and experience using databases, student information systems, financial systems, or other complex software platforms preferred.

Responsibilities

• Provide reception, telephone, email, correspondence, and customer-service support.
• Maintain confidential files, records, databases, and electronic systems.
• Enter, verify, retrieve, and report information accurately and within required timelines.
• Prepare correspondence, reports, forms, notices, publications, and other documents.
• Process purchasing, purchase orders, invoices, receipts, timesheets, and other business documents as assigned.
• Maintain calendars, schedule meetings and events, and coordinate communications.
• Communicate effectively with students, families, employees, administrators, vendors, agencies, and the public.
• Maintain confidentiality and comply with applicable District policies and state and federal requirements.
• Learn and effectively use District information systems, software, and technology applicable to the assignment.
• Assist administrators, directors, and other staff with projects and operational needs.
• Prioritize completing responsibilities and respond appropriately to changing or urgent needs.
• Perform other related duties consistent with the Secretary classification.
• Coordinate across District departments and programs to support students, families, and efficient operations.

Job description

Concrete School District is seeking a School Secretary to provide administrative and clerical support at an assigned school or district department. This role serves as a key point of contact for students, families, staff and community, handling records, purchasing, reporting, and compliance to keep district operations efficient.

Duties include front-office functions, document preparation, system navigation, calendars, and collaboration with administrators to prioritize tasks and support program