Elementary School Administrative Secretary

Community Unit School District 200; Wheaton (IL); On-site; USD 31,000 - 40,000; Full time

Job summary

Community Unit School District 200 in Wheaton, IL is seeking an Elementary Principal Secretary. Under the direct supervision of the Building Principal, this role provides administrative and secretarial support for the school and community.

The position handles confidential information, types, files, schedules, coordinates meetings, and communicates with administrators, staff, parents and students. It requires poise, tact, and the ability to multi-task in a busy environment.

Qualifications

• High school diploma or equivalent.
• Prior office experience required.
• Positive, professional attitude.
• Excellent written and oral communication.
• Strong interpersonal skills to handle conflict.
• Excellent technical skills with knowledge of computer software and databases (e.g., Synergy, Word, Excel).
• Good organizational skills; ability to schedule events.
• Ability to handle confidential situations with poise and diplomacy.
• Problem solving ability with independent judgment.
• Ability to multi-task and work with interruptions.

Responsibilities

• Prepares written materials (schedules, reports, memos, letters).
• Serves as a conduit for communication among administrators, staff, parents and students.
• Attends meetings; represents building administration and takes minutes.
• Compiles data from various sources for financial, legal, and administrative needs.
• Coordinates school-based programs and activities.
• Maintains documents, files and records for audit readiness.
• Maintains inventories of supplies and materials.
• Onboards new building personnel regarding district practices.
• Responds to inquiries by phone, letter and in person.
• Provides basic first aid to students in nurse's absence.
• Coordinates building safety and security with the Principal.
• Other duties as assigned.

Skills

Office software

Communication

Interpersonal skills

Organizational skills

Confidentiality

Problem solving

Multi-tasking

Education

High school diploma or equivalent

Tools

Synergy

Subfinder

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Community Unit School District 200 in Wheaton, IL is seeking an Elementary Principal Secretary. Under the direct supervision of the Building Principal, this role provides administrative and secretarial support for the school and community.

The position handles confidential information, types, files, schedules, coordinates meetings, and communicates with administrators, staff, parents and students. It requires poise, tact, and the ability to multi-task in a busy environment.