Elementary School Principal Secretary C

Illinois School District U-46; Bartlett (IL); On-site; USD 38,000 - 40,000; Full time

Job summary

Illinois School District U-46 is seeking a Secretary for the Elementary School Principal's office. This role provides crucial administrative support to ensure efficient school operations and uphold district standards. The ideal candidate will have five years of secretarial experience, excellent communication skills, and proficiency in Microsoft Office. The starting salary is $18.65/hr, with a work calendar of 211 days per year.

The position emphasizes confidentiality, multitasking capabilities, and the ability to work in a professional manner. Join our team to make a positive impact on the educational environment.

Qualifications

• Five years of secretarial experience in a school setting preferred.
• Ability to handle multiple concurrent projects, setting priorities to meet assigned timelines.

Responsibilities

• Schedule and coordinate meetings and appointments for the principal.
• Compose and respond to correspondence on behalf of principal as assigned.
• Answer and transfer phone calls, recording messages as necessary.

Skills

Microsoft Office Suite

Google Applications

Multitasking

Customer Service

Education

High School diploma or equivalent

Tools

Infinite Campus

Great Plains

Wisdom

Job description

• Position Type: Secretary / Clerical/ School Secretary
• Date Posted: 6/5/2026
• Date Available: 08/01/2026

Position / Title

Elementary School Principal Secretary C

Bargaining Unit

DUSA

Department/Location

Elementary Schools Instruction & Equity

Work Days

211

Reports To

Building Principal

JD Revision Date

05/22/2023

Supervises

N/A

Function / Position Summary

Provide office support to the building principal, students, employees, and visitors to ensure organized and efficient operations within the school while upholding School District U-46 ICARE Standards. Monitor the daily operations of the main office and assist the building principal with routine administrative tasks as directed. Maintain confidentiality of student and staff information in the school and community.

Job Duties / Responsibilities

• Schedule and coordinate meetings and appointments for the principal.
• Compose and respond to correspondence on behalf of principal as assigned.
• Answer, transfer phone calls, and record messages as necessary.
• Prepare and disseminate memos, forms, newsletters, reports, and other communications.
• Maintain bookkeeping records, prepare bank receipts, deposit monies, and prepare monthly financial statements for the financial services department.
• Monitor school accounts and prepare a variety of administrative documentation.
• Order department inventory of supplies for principal and main office.
• Serve as timekeeper and maintain absence management system for staff members.
• Lead and participate in the annual student registration and enrollment process.
• Receive, sort, and distribute documents and correspondence.
• Maintain designated spreadsheets and all department files.
• Prepare, update, and maintain confidential student cumulative files.
• Schedule after school functions including school activities and public events.
• Coordinate schedules for standardized testing.
• Other duties as assigned.

Education

• High School diploma or equivalent required.

Experience / Knowledge

• Five years of secretarial experience in a school setting preferred.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to handle multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with Infinite Campus, Great Plains, and Wisdom where preferred.

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATION A

(Proficiently demonstrates all criteria listed)

• Ability to communicate and interact with staff and coworkers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks and demonstrate organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

CLASSIFICATION B

(Proficiently demonstrates all criteria listed, including classification A)

• Perform reception duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing building/department expenditures (if applicable)
• Working knowledge of computer programs Word and Excel
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

CLASSIFICATION C

(Proficiently demonstrates all criteria listed, including classification A+B)

• Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
• Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
• Proficient in specialized computer programs and applications
• Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
• Responsible for maintaining director's supervising administrator calendar/schedule (if applicable)
• Responsible for office management, environment, staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization, facilitation of district level department/building

Terms of Employment

• This is a 10 month position (211 days).
• Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
• The starting salary for this position $18.65/hr.