Elementary School Admin Assistant – Year-Round

Exeter SAU 16; United States; On-site; USD 36,000 - 52,000; Full time

Job summary

Kensington Elementary School is seeking an Administrative Assistant to provide clerical and secretarial support. The role includes handling correspondence, scheduling events, maintaining records, and supporting staff, students, and families.

The position is year-round, 40 hours per week, with summer hours determined with the principal. Responsibilities include processing time sheets, purchasing, mail distribution, and data entry for enrollment and attendance.

Qualifications

• Ability to describe problems and communicate with supervisor as required.
• Ability to maintain cooperative working relationships with others contacted in the course of work.
• Ability to follow written or oral instructions.
• Ability to maintain accurate financial records.
• Ability to use PCs and software applications (Word, Excel, PowerPoint, Internet, Outlook).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately.
• Ability to maintain confidentiality of information about students and staff.
• Strong organizational and time management skills.
• Knowledge of office management procedures.

Responsibilities

• Prepares, copies and distributes notices and memoranda for staff information.
• Assists in planning and scheduling school events and maintaining calendars.
• Maintains documents, files and records including student and financial records.
• Prepare purchase orders for the district's accounting/finance office.
• Process time sheets weekly for payroll approvals.
• Maintain inventories of supplies and materials.
• Assist visitors to the office including students, parents and staff.
• Answer telephone calls and provide information to callers.
• Distribute incoming mail and send outgoing mail.
• Evaluate situations and direct to appropriate personnel for resolution.
• Register new students and enter enrollment data into the system.
• Respond to inquiries and facilitate communication among parties.

Skills

Office management

Customer service

Communication

Data entry

Microsoft Office

Confidentiality

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Kensington Elementary School is seeking an Administrative Assistant to provide clerical and secretarial support. The role includes handling correspondence, scheduling events, maintaining records, and supporting staff, students, and families.

The position is year-round, 40 hours per week, with summer hours determined with the principal. Responsibilities include processing time sheets, purchasing, mail distribution, and data entry for enrollment and attendance.