KES Administrative Assistant

Exeter SAU 16; United States; Sur place; USD 36 000 - 52 000; Plein temps

Résumé du poste

Kensington Elementary School is seeking an Administrative Assistant to provide clerical and secretarial support. The role includes handling correspondence, scheduling events, maintaining records, and supporting staff, students, and families.

The position is year-round, 40 hours per week, with summer hours determined with the principal. Responsibilities include processing time sheets, purchasing, mail distribution, and data entry for enrollment and attendance.

Qualifications

• Ability to describe problems and communicate with supervisor as required.
• Ability to maintain cooperative working relationships with others contacted in the course of work.
• Ability to follow written or oral instructions.
• Ability to maintain accurate financial records.
• Ability to use PCs and software applications (Word, Excel, PowerPoint, Internet, Outlook).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately.
• Ability to maintain confidentiality of information about students and staff.
• Strong organizational and time management skills.
• Knowledge of office management procedures.

Responsabilités

• Prepares, copies and distributes notices and memoranda for staff information.
• Assists in planning and scheduling school events and maintaining calendars.
• Maintains documents, files and records including student and financial records.
• Prepare purchase orders for the district's accounting/finance office.
• Process time sheets weekly for payroll approvals.
• Maintain inventories of supplies and materials.
• Assist visitors to the office including students, parents and staff.
• Answer telephone calls and provide information to callers.
• Distribute incoming mail and send outgoing mail.
• Evaluate situations and direct to appropriate personnel for resolution.
• Register new students and enter enrollment data into the system.
• Respond to inquiries and facilitate communication among parties.

Connaissances

Office management

Customer service

Communication

Data entry

Microsoft Office

Confidentiality

Outils

Word

Excel

PowerPoint

Outlook

Internet

Description du poste

Kensington Elementary School Administrative Assistant - YEAR ROUND

Position

Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance at Kensington Elementary School (KES), conveying information regarding school functions and procedures, and supporting the broad array of services provided to students, parents, and KES employees. The position is 260 days per year, 40 hours per week during the school year and the summer hours will be determined together with the school principal.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and studentevents for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of maintain accurate student records as well as financial records.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Prepare and process time sheets each week to submit to the SAU payroll office by reviewing for accuracy, facilitating corrections and gathing administrative approvals.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, guests, community members and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to maintain acurate financial records.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Successful experience with customer service and/or office management preferred.
• Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.

It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.

Selection Procedure

All resumes will be screened and selected candidates will participate in a thorough interview process.