Electronic Security Projects Coordinator

I2G Systems; Abilene (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

i2G Systems in Abilene, TX, seeks an Operations Coordinator to support Field Operations Manager and Project Managers from award to completion. You will coordinate meetings, track tasks, set deadlines, review reports, update leadership, and ensure PMs’ status is complete and accurate.

This role requires scheduling resources, occasional SharePoint and SimPro audits, and contributing to process improvements. You will handle administrative tasks, event planning, liaison duties, and ensure timely

Qualifications

• Microsoft Office proficiency including Outlook, Word, Excel.
• Creative and resourceful in obtaining solutions to uncommon applications.
• Strong organization skills, time management, and attention to detail.
• Proficient verbal and written communications skills.

Responsibilities

• Support BMO quote generation, site survey, and sub-pricing.
• Assist with BMO quote review and readiness for kickoff meetings.
• Coordinate internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
• Engage with PM to coordinate post‑award site survey and customer kickoff as needed.
• Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
• Assist with ODC items such as rentals.
• Validate material completion or partial receipt for early mobilization.
• Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirm readiness of all resources 1 week prior to mobilization
• Hand over all task tracking etc. to PM upon mobilization.
• Assist PM with customer kickoff.
• Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Check on deliverables that PM is responsible for providing. Drive them to completion.
• Confirm labor is properly being assigned to jobs (audit function)
• Remind PMs of billing milestones as well as monthly billing updates
• Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensure that final billing is complete and encompasses all change orders etc.
• Compile lesson learned from all PMs and assist Operations prepare response.
• Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.

Skills

MS Office

Organization skills

Multi-tasking

Communication skills

Independent worker

Team collaboration

Tools

SharePoint

SimPro

Job description

i2G Systems in Abilene, TX, seeks an Operations Coordinator to support Field Operations Manager and Project Managers from award to completion. You will coordinate meetings, track tasks, set deadlines, review reports, update leadership, and ensure PMs’ status is complete and accurate.

This role requires scheduling resources, occasional SharePoint and SimPro audits, and contributing to process improvements. You will handle administrative tasks, event planning, liaison duties, and ensure timely