Security Systems Operations Coordinator

Kastle Systems; Abilene (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

i2G Systems is seeking an Operations Coordinator in Texas to support Field Operations and Project Managers from award through completion. You will coordinate meetings, track tasks, schedule resources, and ensure accurate leadership reports.

The role requires proactive collaboration with PMs, engineering, sales, and vendors to drive milestones and timely project execution. Ideal candidates will manage multiple priorities in a fast-paced environment, maintain strong organization and communication,

Qualifications

• Proficient with Microsoft Office (Outlook, Word, Excel).
• Able to work independently and in a team.
• Strong organizational, time-management, and detail orientation.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer focus and commitment to client satisfaction.

Responsibilities

• Support BMO quote generation/site survey/sub pricing.
• Support BMO quote review.
• Verify pending projects are ready for project kickoff meetings.
• Engage resources for kickoff meetings.
• Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
• Engage with PM to coordinate post award site survey/customer kickoff (as needed).
• Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
• Assist with ODC items such as rentals.
• Validate material completion or partial receipt for early mobilization.
• Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirm readiness of all resources 1 week prior to mobilization
• Hand over all task tracking etc. to PM upon mobilization.
• Assist PM with customer kickoff.
• Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Check on deliverables that PM is responsible for providing. Drive them to completion.
• Confirm labor is properly being assigned to jobs (audit function)
• Remind PMs of billing milestones as well as monthly billing updates
• Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensure that final billing is complete and encompasses all change orders etc.
• Compile lesson learned from all PMs and assist Operations prepare response.
• Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.
• Other needs as required by the company.

Skills

Organization skills

Communication

Time management

Multitasking

Customer focus

Tools

Microsoft Office

SharePoint

SimPro

Job description

i2G Systems is seeking an Operations Coordinator in Texas to support Field Operations and Project Managers from award through completion. You will coordinate meetings, track tasks, schedule resources, and ensure accurate leadership reports.

The role requires proactive collaboration with PMs, engineering, sales, and vendors to drive milestones and timely project execution. Ideal candidates will manage multiple priorities in a fast-paced environment, maintain strong organization and communication,