Electronic Security Project & Operations Coordinator

i2G Systems; Druecker (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

i2G Systems in Wisconsin seeks an Operations Coordinator to support Field Operations Manager and Project Managers from award to completion. You will coordinate meetings, track tasks, set deadlines, monitor status, and ensure leadership has accurate weekly PM reports.

Responsibilities include scheduling resources, auditing SharePoint and SimPro workflows when possible, and providing feedback to improve processes. A dynamic self-starter who thrives under tight deadlines will excel in this role.

Qualifications

• Experience using Microsoft Office applications (Outlook, Word, Excel).
• Creative and resourceful in solving uncommon applications.
• Ability to work independently and in a team.
• Strong organization and time management skills.
• Proficient verbal and written communications.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer focus and commitment to client satisfaction.

Responsibilities

• Support BMO quote generation/site survey/sub pricing.
• Support BMO quote review.
• Verify pending projects are ready for project kickoff meetings.
• Engage resources for kickoff meetings.
• Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
• Engage with PM to coordinate post award site survey/customer kickoff (as needed).
• Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
• Assist with ODC items such as rentals.
• Validate material completion or partial receipt for early mobilization.
• Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirm readiness of all resources 1 week prior to mobilization
• Hand over all task tracking etc. to PM upon mobilization.
• Assist PM with customer kickoff.
• Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Check on deliverables that PM is responsible for providing. Drive them to completion.
• Confirm labor is properly being assigned to jobs (audit function)
• Remind PMs of billing milestones as well as monthly billing updates
• Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensure that final billing is complete and encompasses all change orders etc.
• Compile lesson learned from all PMs and assist Operations prepare response.
• Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.
• Other needs as required by the company.

Skills

Microsoft Office

Creative problem solving

Independent worker

Organization

Communication

Multitasking

Customer focus

Tools

SharePoint

SimPro

Job description

i2G Systems in Wisconsin seeks an Operations Coordinator to support Field Operations Manager and Project Managers from award to completion. You will coordinate meetings, track tasks, set deadlines, monitor status, and ensure leadership has accurate weekly PM reports.

Responsibilities include scheduling resources, auditing SharePoint and SimPro workflows when possible, and providing feedback to improve processes. A dynamic self-starter who thrives under tight deadlines will excel in this role.