Electrical Service Operations Coordinator

InPwr Inc.; Indianapolis (IN); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Insurance paid for employees

Paid vacation & holidays

401(k) company match

Sabbatical every 5 years

Stable employment

Competitive salary

Job summary

InPwr, Inc. is seeking a Service Coordinator to oversee project functions and ensure financial success, including job initiation, purchasing, and portal management.

You will support the Service Department and Manager, coordinating dispatch, emails, and WOs as part of a growing electrical design-build team. Ideal candidates bring accounting experience in construction, strong communication, organization, and the ability to work independently while collaborating across departments.

Qualifications

• Bachelor's degree in business administration, project management, or related field (preferred but not required).
• Proven accounting experience, preferably in construction.
• Positive attitude, team player, and leader.
• Strong work ethic and commitment to excellence.
• Excellent interpersonal and communication skills.
• Proficiency in office software and project management tools.
• Exceptional organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

Responsibilities

• Coordinate dispatch schedules with the Service Manager.
• Respond to and follow up on emails promptly.
• Assist the Service Manager with monthly financials.
• Create WOs and manage them until the job is complete.
• Manage project photos from start to finish.
• Manage customer sign off sheets.
• Organize SharePoint job folders.
• Establish and maintain vendor and customer relationships.
• Manage and coordinate subcontractors and materials.
• Assess job needs and perform initial WO tasks, submittals, material procurement, permitting, subcontractor setup, etc.
• Create and submit job closeout documentation as necessary.
• Support various functions of the Service Department as needed including contracts and permits.
• Maintain and troubleshoot financial reports.
• Accounts Receivable: Handle customer connections and set ups; Generate and issue invoices; Monitor and follow up on outstanding payments; Contact clients for overdue payments; Reconcile accounts and resolve discrepancies; Prepare regular accounts receivable reports.
• Accounts Payable: Review and process vendor invoices; Coordinate with vendors and Accounts Payable to resolve billing and payment issues.
• Assist with internal and external audits; Identify process improvements; Handle purchasing and new vendor setup.
• Technology: Spectrum – InPwr financial software; Microsoft Outlook, Word, Excel; SharePoint; Vendor websites; Adobe Acrobat.

Skills

Strong interpersonal

Communication skills

Team orientation

Leadership potential

Organization

Detail-oriented

Independent & collaborative

Office software

Project management tools

Education

Bachelor's degree in business administration, project management, or related field

Tools

Spectrum

InPwr financial software

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

Adobe Acrobat

Job description

InPwr, Inc. is seeking a Service Coordinator to oversee project functions and ensure financial success, including job initiation, purchasing, and portal management.

You will support the Service Department and Manager, coordinating dispatch, emails, and WOs as part of a growing electrical design-build team. Ideal candidates bring accounting experience in construction, strong communication, organization, and the ability to work independently while collaborating across departments.