Efficient Office Assistant: Scheduling & Admin Support

Ultimate Air, Inc.; Green Bay (WI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Paid Holidays

Retirement with company match

Job summary

Ultimate Air, Inc. is seeking an organized Office Assistant to support daily office operations, answer phones, assist customers, schedule appointments, and maintain accurate records in a fast-paced environment.

The role emphasizes reliability, attention to detail, and the ability to multitask while delivering friendly, professional service. Hours are Mon-Fri, 8:00am–4:30pm, with benefits including medical insurance, PTO, holidays, and retirement match.

Qualifications

• Prior experience in office/admin/customer service or scheduling preferred

Responsibilities

• Answer incoming calls and respond to customer questions professionally
• Schedule and confirm appointments
• Enter and update customer information accurately
• Assist with filing, data entry, emails, and general office tasks
• Communicate with customers and team members regarding scheduling and service needs
• Maintain organized digital and paper records
• Process basic paperwork and assist with billing or payment information as needed
• Help keep daily office operations running smoothly

Skills

Phone handling

Customer service

Multitasking

Organizational skills

Communication skills

Education

High school diploma

Tools

MS Office

Job description

Ultimate Air, Inc. is seeking an organized Office Assistant to support daily office operations, answer phones, assist customers, schedule appointments, and maintain accurate records in a fast-paced environment.

The role emphasizes reliability, attention to detail, and the ability to multitask while delivering friendly, professional service. Hours are Mon-Fri, 8:00am–4:30pm, with benefits including medical insurance, PTO, holidays, and retirement match.