Education Administrative Specialist Front Office & Programs

Spectrum Schools; Pittsburg (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental and Vis​

Flexible Spending and Health Savings

Vision Plans

Job summary

Spectrum Center Schools and Programs is seeking an Administrative Assistant to support our Special Education team. You will serve as a key partner to the Program Director, handling front office tasks, correspondence, and file organization to keep the school running smoothly.

The role emphasizes organization, responsiveness, confidentiality, and professionalism, with opportunities to contribute to a mission-driven educational environment and to support staff, students, and families.

Qualifications

• High school diploma or equivalent required; basic skills test
• Associates or higher preferred in related field
• Ability to obtain crisis management certification as required

Responsibilities

• Answer and direct phone calls; coordinate conference calls
• Greet visitors and maintain a welcoming front office
• Manage incoming/outgoing mail, deliveries, emails, and faxes
• Order and maintain office and classroom supplies and equipment
• Prepare and distribute correspondence and reports
• Organize and maintain student, personnel, and operational files
• Support school-wide communications and projects
• Assist with reports and records (accounting, personnel, student data)
• Support events and be flexible with additional duties as needed

Skills

Organizational skills

Solution-focused mindset

Adaptability

Positive attitude

Education

High school diploma or equivalent

Associate's degree or higher in related field (preferred)

Tools

Microsoft Office Suite

Database entry

Basic office equipment

Job description

Spectrum Center Schools and Programs is seeking an Administrative Assistant to support our Special Education team. You will serve as a key partner to the Program Director, handling front office tasks, correspondence, and file organization to keep the school running smoothly.

The role emphasizes organization, responsiveness, confidentiality, and professionalism, with opportunities to contribute to a mission-driven educational environment and to support staff, students, and families.