Impactful Administrative Assistant — Special Education

Spectrum Center Schools and Programs; Pittsburg (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental and Vis​

FREE Telehealth and Virtual Counseling

FREE Health Advocacy Services and 24/7

Company Paid Life & Disability

Company Paid Employee Assistance

Flexible Spending and Health Savings

Personal Protection Insurance Plans

Legal Services Insurance

Pet Health Insurance

Accrual-based Paid Time Off

School Hours and Paid Holiday Schedule

Extensive Personal and Life Event Paid

401k Retirement Saving Plan

Perks at Work Employee Discount

Opportunities for Growth & Development

And So Much More!

Job summary

Spectrum Center Schools and Programs is seeking an Administrative Assistant to support our Special Education team and keep operations running smoothly in a mission-driven educational environment. As an Administrative Assistant, you will partner with the Program Director, manage front office duties, coordinate communications, and assist with reports and records.

Strong organizational skills and confidentiality are essential.

Qualifications

• High school diploma or equivalent required.
• Associate's degree or higher preferred in a related field.
• Ability to obtain and maintain crisis management certification.
• Minimum 1 year experience in administrative role, preferably in special education or behavioral health.
• Experience working with children with learning disabilities and related conditions.
• Strong reading, writing, and analytical skills for reports and materials.
• Experience with program management, databases, and spreadsheets.
• Ability to handle confidential information and meet deadlines.
• Able to present information to staff, students, parents and public.
• Proficient with technology including Microsoft Office and office equipment.

Responsibilities

• Serve as first point of contact for the school: answer calls, greet visitors, and manage front office interactions.
• Route mail, email, faxes, and deliveries to appropriate team members.
• Order and maintain office and classroom supplies and equipment.
• Prepare and distribute reports and correspondence in a timely manner.
• Organize student, personnel, and operational files for accuracy and accessibility.
• Support school communications and projects, including mailings to families.
• Collaborate with leadership to ensure timely completion of administrative tasks.
• Assist with reports and records including accounting, personnel, and student data.
• Support events, activities, and special projects as needed.
• Provide flexible, team-oriented support for overall operations.

Skills

Organizational skills

Communication skills

Confidentiality

Microsoft Office Suite

Database entry

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office

Database entry

Job description

Spectrum Center Schools and Programs is seeking an Administrative Assistant to support our Special Education team and keep operations running smoothly in a mission-driven educational environment. As an Administrative Assistant, you will partner with the Program Director, manage front office duties, coordinate communications, and assist with reports and records.

Strong organizational skills and confidentiality are essential.