Administrative Assistant Scheduling and Operations Support

Talentify; Indio (CA); On-site; USD 28,000 - 50,000; Full time

Job summary

Spectrum is seeking an Administrative Assistant to support department leaders by managing calendars, confidential information, and daily operations. This role ensures smooth workflow, handles travel arrangements, and coordinates meetings and events with attention to detail.

Ideal candidates have 3+ years of administrative experience, strong organizational skills, and proficiency with standard office software and equipment.

Qualifications

• 3+ years of administrative or secretarial work experience.
• High School Diploma or equivalent; college coursework in business or related field.
• Proficiency with office equipment and computer software.

Responsibilities

• Prepare and process confidential memos, reports and proposals with accuracy.
• Maintain organized files and records, distribute correspondence and sort incoming mail.
• Generate reports, graphs and charts to support departmental needs.
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements.
• Operate office equipment and troubleshoot minor issues to maintain workflow.
• Conduct research and data analysis to assist management and perform liaison duties as needed.
• Coordinate management schedules, appointments and travel arrangements for efficient operations.

Skills

Confidentiality

Prioritization

Typing

10-key

Office software

Office equipment

Math basics

General procedures

Education

High School Diploma or equivalent

College coursework in business or related field

Job description

Spectrum is seeking an Administrative Assistant to support department leaders by managing calendars, confidential information, and daily operations. This role ensures smooth workflow, handles travel arrangements, and coordinates meetings and events with attention to detail.

Ideal candidates have 3+ years of administrative experience, strong organizational skills, and proficiency with standard office software and equipment.