Executive Support Administrative Assistant

Talentify; Billings (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

Spectrum is seeking an Administrative Assistant to support department leaders by managing schedules, handling confidential information and coordinating daily operations.

You will prepare memos, maintain files, generate reports, arrange meetings, and assist with travel logistics, ensuring smooth workflow in an office environment.

This role requires 3+ years of admin experience, a high school diploma (college coursework preferred), and strong computer and 10-key skills.

Qualifications

• High School Diploma or equivalent.
• College coursework in business, related field or equivalent.
• 3+ years of administrative or secretarial work experience.
• Confidentiality with sensitive information.
• Strong prioritization and organization.
• Fast and accurate typing.
• Proficient with 10-key adding machine.
• Proficient with word processing and spreadsheets.
• Knowledge of office procedures.

Responsibilities

• Prepare and process confidential memos, reports and proposals with accuracy
• Maintain organized files and records, distribute correspondence and sort incoming mail
• Generate reports, graphs and charts to support departmental needs
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements
• Operate office equipment and troubleshoot minor issues to maintain workflow
• Conduct research and data analysis to assist management and perform liaison duties as needed
• Coordinate management schedules, appointments and travel arrangements for efficient operations

Skills

Confidentiality

Prioritization

Organization

Typing

10-key

Computer skills

Word processing

Spreadsheets

Office procedures

Basic math

Education

High School Diploma or equivalent

College coursework in business

Tools

10-key adding machine

Job description

Spectrum is seeking an Administrative Assistant to support department leaders by managing schedules, handling confidential information and coordinating daily operations.

You will prepare memos, maintain files, generate reports, arrange meetings, and assist with travel logistics, ensuring smooth workflow in an office environment.

This role requires 3+ years of admin experience, a high school diploma (college coursework preferred), and strong computer and 10-key skills.