Editorial Assistant

Associations West; Illinois; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

Vision insurance

401K

PTO

Flex hours

Hybrid schedule

Job summary

Associations West is seeking an editorial support professional to manage the manuscript submission programs for two journals and oversee related editorial tasks. The role includes ensuring compliance with submission elements, assisting authors with issues, and coordinating content suggestions through scheduling for podcasts.

You will work closely with editors to maintain peer review workflows, manage special sections, and monitor quality guidelines, while providing confidential support to

Qualifications

• Bachelor’s degree in communication or related field.
• Knowledge of the ScholarOne peer review platform a plus.
• Understanding of peer review process, including ethics and confidentiality standards a plus.
• Excellent communication skills, both verbally and in writing.
• Ability to manage time and schedule so that work goals and requirements are achieved.

Responsibilities

• Manages the manuscript submission program of both journals, including adherence to the author disclosure program, originality of content, appropriate formatting and referencing, correct file types, and participation in the journal’s visual abstract program.
• Works closely with editors regarding peer review and manuscript decisions, and ensures editorial workflows are followed.
• Manages companion papers programs, including editorials, ASO Author Reflections, ASO Visual Abstracts, others as needed.
• Flags for Editor and team articles that not appropriate for the journal, or which may have plagiarism/similarity issues, for review and withdrawal as approved.
• Manages the editorial workflow for the Complete Admin Checklist and Assign Section Editor queues.
• Assist authors with submission issues as needed.
• Raise Author, Reviewer, or Editor issues as appropriate.
• Manage user merges.
• Assist with Disclosures.
• Project Manager for Podcasts – including solicitations, coordination of podcast and handoff to podcast editor.
• Provides editorial and other support as needed to authors, reviewers and editors.
• Responds to inquiries, provides updates on manuscript status, handles author revisions and file management.
• Ensures adherence to journal quality guidelines.
• Maintains peer review confidentiality in all communications.
• Provide support as needed for Visual Abstracts.
• Add DOIs to Author Reflections and/or Editorials.
• Convert large video files into a downloadable link for the authors/reviewers/editors.
• Chase reviewers.
• Confirm and add CME for reviewers.

Skills

Excellent communication

Time management

Understanding of peer review process

Ethics and confidentiality knowledge

Education

Bachelor’s degree in communication /related field

Tools

ScholarOne

Job description

Summary

Supports the manuscript submission activities of two journals to ensure compliance with all required submission elements. Assist authors with submission issues as needed. Project Management of PodCasts for both journals from point of content suggestions to scheduling. Fulfills areas of editorial responsibility as defined by the Publications Director.

Duties and Responsibilities

Manages the manuscript submission program of both journals, including

• adherence to the author disclosure program,
• originality of content,
• appropriate formatting and referencing,
• correct file types, for ASO, participation in the journal’s visual abstract program
• for SOI, cascading submission program

• Works closely and coordinates with editors regarding peer review and manuscript decisions, and ensures editorial workflows are followed
• Manages companion papers programs, including editorials, ASO Author Reflections, ASO Visual Abstracts, others as needed

Flags for Editor and team articles that not appropriate for the journal, or which may have plagiarism/similarity issues, for review and withdrawal as approved

Manages the editorial workflow for the Complete Admin Checklist and Assign Section Editor queues

Assist authors with submission issues as needed

Raise Author, Reviewer, or Editor issues as appropriate

Manage user merges

Assist with Disclosures

Project Manager for Podcasts – including solicitations, coordination of podcast and handoff to podcast editor

Provides editorial and other support as needed to authors, reviewers and editors

Responds to inquiries, provides updates on manuscript status, handles author revisions and file management

Ensures adherence to journal quality guidelines

Maintains peer review confidentiality in all communications

Provide support as needed for Visual Abstracts

Add DOIs to Author Reflections and/or Editorials

Convert large video files into a downloadable link for the authors/reviewers/editors

Chase reviewers

Confirm and add CME for reviewers

Qualifications

• Bachelor’s degree in communication /related field
• Knowledge of the ScholarOne peer review platform a plus
• Understanding of the peer review process, including ethics and confidentiality standards a plus
• Excellent communication skills, both verbally and in writing
• Ability to manage time and schedule so that work goals and requirements are achieved

What we offer

Collaborative work environment that values hard work and creative thinking.
Support for professional development.

Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO office is closed the week between Christmas and New Year's Day.
Flex hours, casual dress code, and a hybrid schedule