Editorial Assistant

ISHE; Northern (KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

Vision insurance

401K

PTO

Hybrid schedule

Flex hours

Casual dress code

Job summary

ISHE seeks a talented editorial project manager to support manuscript submissions for two journals, ensuring compliance with submission elements and assisting authors with issues. The role also manages podcast projects from content suggestions to scheduling, and contributes to editorial workflows as directed by the Publications Director.

The ideal candidate holds a BA in communications or related fields, understands peer review processes, ethics, and confidentiality, and communicates

Qualifications

• Bachelor’s degree in communication or related field.
• Understanding of the peer review process, including ethics and confidentiality standards is a plus.
• Excellent communication skills, both verbally and in writing.

Responsibilities

• Manages manuscript submission program for two journals, ensuring compliance with submission elements.
• Coordinate with editors regarding peer review and manuscript decisions; ensure editorial workflows are followed.
• Manage companion papers programs including editorials and visual abstracts.
• Flag articles not appropriate for the journal for review and withdrawal as approved.
• Provide editorial support to authors, reviewers, and editors; respond to inquiries and provide manuscript updates.
• Assist with Disclosures and CME for reviewers as needed.
• Project manage Podcasts from solicitation to handoff to podcast editor.
• Convert large video files to downloadable links for authors/reviewers/editors.

Skills

Excellent communication

Time management

Ethics and confidentiality awareness

Education

Bachelor’s degree in communication /related field

Tools

ScholarOne

Job description

Summary

Supports the manuscript submission activities of two journals to ensure compliance with all required submission elements. Assist authors with submission issues as needed. Project Management of PodCasts for both journals from point of content suggestions to scheduling. Fulfills areas of editorial responsibility as defined by the Publications Director.

Duties and Responsibilities

Manages the manuscript submission program of both journals, including

o adherence to the author disclosure program,

o originality of content,

o appropriate formatting and referencing,

o correct file types,

for ASO, participation in the journal’s visual abstract program

for SOI, cascading submission program

• Works closely and coordinates with editors regarding peer review and manuscript decisions, and ensures editorial workflows are followed
• Manages companion papers programs, including

editorials, ASO Author Reflections, ASO Visual Abstracts, others as needed

Flags for Editor and team articles that not appropriate for the journal, or which may have plagiarism/similarity issues, for review and withdrawal as approved

Manages the editorial workflow for the Complete Admin Checklist and Assign Section Editor queues

Assist authors with submission issues as needed

Raise Author, Reviewer, or Editor issues as appropriate

Manage user merges

Assist with Disclosures

Project Manager for Podcasts – including solicitations, coordination of podcast and handoff to podcast editor

Provides editorial and other support as needed to authors, reviewers and editors

Responds to inquiries, provides updates on manuscript status, handles author revisions and file management

Ensures adherence to journal quality guidelines

Maintains peer review confidentiality in all communications

Provide support as needed for Visual Abstracts

Add DOIs to Author Reflections and/or Editorials

Convert large video files into a downloadable link for the authors/reviewers/editors

Chase reviewers

Confirm and add CME for reviewers

Qualifications

Bachelor’s degree in communication /related field

Knowledge of the ScholarOne peer review platform a plus

Understanding of the peer review process, including ethics and confidentiality standards a plus

Excellent communication skills, both verbally and in writing

Ability to manage time and schedule so that work goals and requirements are achieved

What we offer

Collaborative work environment that values hard work and creative thinking.

Support for professional development.

• Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO office is closed the week between Christmas and New Year’s Day.
• Flex hours, casual dress code, and a hybrid schedule