Editorial Assistant

Society of Surgical Oncology; United States; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Hybrid schedule

401K

Job summary

Society of Surgical Oncology is seeking a detail-oriented editor relations coordinator to support manuscript submission activities for two journals. You will assist authors with submission issues and manage editorial workflows from content suggestions to scheduling.

Responsibilities include coordinating with editors, ensuring ethics and confidentiality, supporting visual abstracts and podcasts, and maintaining journal quality guidelines. A Bachelor’s degree and strong communication are required.

Qualifications

• Bachelor’s degree in communication /related field.
• Knowledge of the ScholarOne peer review platform a plus.
• Understanding of the peer review process, including ethics and confidentiality standards a plus.
• Excellent communication skills, both verbally and in writing.
• Ability to manage time and schedule so that work goals and requirements are achieved.

Responsibilities

• Oversee manuscript submission for two journals and ensure compliance with requirements.
• Coordinate with editors on peer review and manuscript decisions.
• Manage editorial workflows and companion papers programs.
• Provide author support for submission issues and disclosures.
• Manage Podcasts project from content suggestions to editing handoff.
• Maintain peer review confidentiality and journal quality guidelines.
• Add DOIs to Author Reflections and Editorials; convert large video files for download.
• Chase reviewers and confirm CME for reviewers.

Skills

Communication skills

Time management

Editorial coordination

Ethics & confidentiality knowledge

Education

Bachelor's degree in communication or related field

Tools

ScholarOne

Job description

Summary

Supports the manuscript submission activities of two journals to ensure compliance with all required submission elements. Assist authors with submission issues as needed. Project Management of PodCasts for both journals from point of content suggestions to scheduling. Fulfills areas of editorial responsibility as defined by the Publications Director.

Duties and Responsibilities

Manages the manuscript submission program of both journals, including

o adherence to the author disclosure program,

o originality of content,

o appropriate formatting and referencing,

o correct file types,

for ASO, participation in the journal’s visual abstract program

for SOI, cascading submission program

• Works closely and coordinates with editors regarding peer review and manuscript decisions, and ensures editorial workflows are followed
• Manages companion papers programs, including

editorials, ASO Author Reflections, ASO Visual Abstracts, others as needed

Flags for Editor and team articles that not appropriate for the journal, or which may have plagiarism/similarity issues, for review and withdrawal as approved

Manages the editorial workflow for the Complete Admin Checklist and Assign Section Editor queues

Assist authors with submission issues as needed

Raise Author, Reviewer, or Editor issues as appropriate

Manage user merges

Assist with Disclosures

Project Manager for Podcasts – including solicitations, coordination of podcast and handoff to podcast editor

Provides editorial and other support as needed to authors, reviewers and editors

Responds to inquiries, provides updates on manuscript status, handles author revisions and file management

Ensures adherence to journal quality guidelines

Maintains peer review confidentiality in all communications

Provide support as needed for Visual Abstracts

Add DOIs to Author Reflections and/or Editorials

Convert large video files into a downloadable link for the authors/reviewers/editors

Chase reviewers

Confirm and add CME for reviewers

Qualifications

Bachelor’s degree in communication /related field

Knowledge of the ScholarOne peer review platform a plus

Understanding of the peer review process, including ethics and confidentiality standards a plus

Excellent communication skills, both verbally and in writing

Ability to manage time and schedule so that work goals and requirements are achieved

What we offer

Collaborative work environment that values hard work and creative thinking.

Support for professional development.

• Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO office is closed the week between Christmas and New Year’s Day.
• Flex hours, casual dress code, and a hybrid schedule