Editorial Projects & Submissions Coordinator (Hybrid)

Associations West; Illinois; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

Vision insurance

401K

PTO

Flex hours

Hybrid schedule

Job summary

Associations West is seeking an editorial support professional to manage the manuscript submission programs for two journals and oversee related editorial tasks. The role includes ensuring compliance with submission elements, assisting authors with issues, and coordinating content suggestions through scheduling for podcasts.

You will work closely with editors to maintain peer review workflows, manage special sections, and monitor quality guidelines, while providing confidential support to

Qualifications

• Bachelor’s degree in communication or related field.
• Knowledge of the ScholarOne peer review platform a plus.
• Understanding of peer review process, including ethics and confidentiality standards a plus.
• Excellent communication skills, both verbally and in writing.
• Ability to manage time and schedule so that work goals and requirements are achieved.

Responsibilities

• Manages the manuscript submission program of both journals, including adherence to the author disclosure program, originality of content, appropriate formatting and referencing, correct file types, and participation in the journal’s visual abstract program.
• Works closely with editors regarding peer review and manuscript decisions, and ensures editorial workflows are followed.
• Manages companion papers programs, including editorials, ASO Author Reflections, ASO Visual Abstracts, others as needed.
• Flags for Editor and team articles that not appropriate for the journal, or which may have plagiarism/similarity issues, for review and withdrawal as approved.
• Manages the editorial workflow for the Complete Admin Checklist and Assign Section Editor queues.
• Assist authors with submission issues as needed.
• Raise Author, Reviewer, or Editor issues as appropriate.
• Manage user merges.
• Assist with Disclosures.
• Project Manager for Podcasts – including solicitations, coordination of podcast and handoff to podcast editor.
• Provides editorial and other support as needed to authors, reviewers and editors.
• Responds to inquiries, provides updates on manuscript status, handles author revisions and file management.
• Ensures adherence to journal quality guidelines.
• Maintains peer review confidentiality in all communications.
• Provide support as needed for Visual Abstracts.
• Add DOIs to Author Reflections and/or Editorials.
• Convert large video files into a downloadable link for the authors/reviewers/editors.
• Chase reviewers.
• Confirm and add CME for reviewers.

Skills

Excellent communication

Time management

Understanding of peer review process

Ethics and confidentiality knowledge

Education

Bachelor’s degree in communication /related field

Tools

ScholarOne

Job description

Associations West is seeking an editorial support professional to manage the manuscript submission programs for two journals and oversee related editorial tasks. The role includes ensuring compliance with submission elements, assisting authors with issues, and coordinating content suggestions through scheduling for podcasts.

You will work closely with editors to maintain peer review workflows, manage special sections, and monitor quality guidelines, while providing confidential support to