Publications Associate

Society for Scholarly Publishing; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

Heart Rhythm Society seeks a Publications Associate to support manuscript review, light editing, proofreading, and author communications, ensuring quality and speed of publication. Under AVP HRS Publications, you will manage editorial workflow, assist with online content, coordinate with editors, authors, and reviewers, and support editorial meetings.

Bachelor's degree preferred; 3–5 years in peer‑reviewed journals; Editorial Manager experience a plus.

Qualifications

• Bachelor's degree preferred.
• 3–5 years of experience with peer‑reviewed scientific journals.
• Experience with Editorial Manager or similar workflow systems is a plus.

Responsibilities

• Assist with the editorial workflow of manuscript submissions and correspondence.
• Support online content management of journal pages and related social content.
• Assist with editorial meetings and editorial board meetings; handle other duties as assigned.
• Ensure signed conflict of interest forms are received for submissions.

Skills

Editing manuscripts

Proofreading

Communication

Editorial workflow knowledge

Education

Bachelor's Degree

Tools

Editorial Manager

Job description

Organizational Overview

The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS's mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 9,000 cardiac pacing and electrophysiology professionals in over 90 countries.

HRS employs a staff of 50+ dedicated professionals who work collaboratively to support the organization’s mission, guided by our five values – Serve our Members, Commit to Individual Excellence, Foster Inclusive Human Connections, Trust the Team's Collective Knowledge, Embrace Change.HRS is headquartered in Washington, DC with all staff enjoying a full-time remote work arrangement.

Position Summary

Under the direction of the AVP HRS Publications, Sr. Managing Editor, of the Heart Rhythm Society Journals, the Publications Associate assists with the review process of manuscripts, including light editing of letters of disposition, proofreading correspondence, corresponding with authors, readers, and reviewers, maintaining quality of journal content and speed of review process and time-to- publication, and other special projects.

Responsibilities

Assist with Editorial Workflow of Manuscript Submissions

• Performs initial quality check per checklist and follows up by e-mail or telephone with authors, Associate Editors, and reviewers regarding overdue tasks or assignments
• Assists authors with uploading manuscripts if requested and assists with responding to queries from authors seeking information regarding manuscripts undergoing review
• Handles incoming and outgoing correspondence relating to manuscript review
• Ensures that signed conflict of interest forms are received for all submissions
• Assists with handling special projects, unique manuscript types, and special reports

Online Content Management

• Handles light content management of online journal web pages, and some social networking

Assists with Editorial Meetings and Editorial Board Meetings

• Assists Journal/Publications Staff with preparations, with Zoom/conference calls, Video Interviews, and other Editors' meetings.
• Other duties as assigned

Supervisory Responsibilities

None

Required Education and/or Experience

• Education: Bachelor's Degree preferred

• Experience: Minimum of 3-5 years of relevant experience working with peer-reviewed scientific journals, working in a non-profit/medical society a plus.
• Computer/System Skills: proficient with Editorial Manager (or similar manuscript/peer-review workflow management system) a plus.
• Certificates, Licenses, Registrations: None
• Other Requirements: None

HRS Statement of Belonging and Inclusion

HRS stakeholders share a common passion for accomplishing our mission to end death and suffering from heart rhythm disorders.

We believe our backgrounds, experiences and interests are assets in reaching that goal, and we are committed to providing an inclusive environment in all of our activities, where everyone feels valued, respected, and welcome.

We strive to have organizational leaders who represent and promote the principles of belonging and inclusion that are essential to our success.

HRS is an Equal Employment Opportunity employer.

Location

HRS, headquartered in Washington, DC, operates under a full-time remote office setup. HRS hires candidates from most States with preference given to candidates residing within close proximity to the DC area.