Early Childhood Administrative Specialist

TEAM INC; Ansonia (CT); On-site; USD 26,000 - 27,000; Full time

Job summary

TEAM INC is seeking a centralized administrative support specialist in Ansonia, CT to handle clerical tasks, scheduling, and data entry for early childhood programs. The role requires strong customer service, organization, and basic Microsoft Office skills, with a preference for bilingual (Spanish/English) candidates.

Responsibilities include answering calls, greeting visitors, filing, invoicing, monthly reports, and maintaining confidential family records.

Qualifications

• Education: HS diploma or equivalent.
• Experience: 1+ years of secretarial training or experience.
• Special skills: Customer service, organizational skills, Microsoft Office; bilingual (Spanish/English) preferred.
• Physical requirements: Good hearing/vision and clear speech.
• Personal characteristics: Align with agency values and mission.

Responsibilities

• Answer calls, direct visitors, and relay messages.
• Greet visitors and schedule appointments.
• Perform clerical duties: typing, filing, faxing, copying, invoicing, and record maintenance.
• Compile data for monthly reports.
• Maintain filing systems for applications, family information, minutes, and records.
• Order supplies and verify deliveries.
• Maintain office equipment.
• Record and provide receipts for client fees; forward to Fiscal Dept.
• Record monthly child subsidy payments and year-end summaries.
• Type and distribute communications, including parent notices and newsletters.
• Maintain confidential records per program guidelines.
• Attend staff meetings and trainings.

Skills

Customer service

Organizational skills

Bilingual (Spanish/English)

Education

HS diploma or equivalent

Tools

Microsoft Office

Job description

TEAM INC is seeking a centralized administrative support specialist in Ansonia, CT to handle clerical tasks, scheduling, and data entry for early childhood programs. The role requires strong customer service, organization, and basic Microsoft Office skills, with a preference for bilingual (Spanish/English) candidates.

Responsibilities include answering calls, greeting visitors, filing, invoicing, monthly reports, and maintaining confidential family records.