Early Childhood Administrative Assistant

The Consortium of Jewish Day Schools; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

The Consortium of Jewish Day Schools in New York is seeking an Early Childhood Administrative Assistant to provide administrative and organizational support for the early childhood program. You will serve as a key contact for staff and families, assist with enrollment and communications, and help keep office operations running smoothly.

This role requires a high school diploma, 1–3 years of administrative experience, and strong organizational and communication skills.

Qualifications

• High school diploma required; Associate’s degree or higher preferred.
• 1–3 years of administrative experience, preferably in an educational setting.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and basic office systems.
• Ability to handle confidential information and work collaboratively with staff and families.

Responsibilities

• Answer inquiries by phone, email, and in person and manage daily communications.
• Maintain student records, attendance, enrollment, and health docs.
• Support enrollment processes, applications, and waitlists.
• Prepare newsletters, memos, and parent communications.
• Assist with scheduling, events, and parent meetings.
• Maintain office organization, supplies, filing, and petty cash.
• Provide admin support to teachers and assist with onboarding.
• Support health, safety, and regulatory compliance requirements.

Skills

Strong organizational skills

Excellent communication

Multitasking

Microsoft Office

Confidentiality

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office Suite

Educational databases (experience)

Job description

Job Title: Early Childhood Administrative Assistant

Department: Early Childhood Education

Reports to: Early Childhood Director

Position Summary

The Early Childhood Administrative Assistant provides administrative and organizational support to ensure the smooth daily operation of the early childhood program. This role serves as a key point of contact for staff and families, supports enrollment and communications, and assists with compliance and office operations.

Key Responsibilities

• Answer phone, email, and in-person inquiries and manage daily communications

• Maintain student records, attendance, enrollment, and health documentation

• Support enrollment and admissions processes, including applications and waitlists

• Prepare and distribute newsletters, memos, and parent communications

• Assist with scheduling, event coordination, and parent meetings

• Maintain office organization, supplies, filing systems, and petty cash tracking

• Provide administrative support to teachers and assist with staff onboarding and scheduling

• Support health, safety, and regulatory compliance requirements

Qualifications

• High school diploma required; Associate’s degree or higher preferred

• 1–3 years of administrative experience, preferably in an educational setting

• Strong organizational, communication, and multitasking skills

• Proficiency in Microsoft Office and basic office systems

• Ability to handle confidential information and work collaboratively with staff and families

Preferred Skills

• Familiarity with early childhood education programs

• Experience with educational databases or software

• Bilingual skills a plus

Work Environment

School or early childhood center setting with frequent interaction with children, families, and staff; occasional evening or weekend hours may be required.