Sr. Office Assistant

TEAM INC; Ansonia (CT); On-site; USD 26,000 - 27,000; Full time

Job summary

TEAM INC is seeking a centralized administrative support specialist in Ansonia, CT to handle clerical tasks, scheduling, and data entry for early childhood programs. The role requires strong customer service, organization, and basic Microsoft Office skills, with a preference for bilingual (Spanish/English) candidates.

Responsibilities include answering calls, greeting visitors, filing, invoicing, monthly reports, and maintaining confidential family records.

Qualifications

• Education: HS diploma or equivalent.
• Experience: 1+ years of secretarial training or experience.
• Special skills: Customer service, organizational skills, Microsoft Office; bilingual (Spanish/English) preferred.
• Physical requirements: Good hearing/vision and clear speech.
• Personal characteristics: Align with agency values and mission.

Responsibilities

• Answer calls, direct visitors, and relay messages.
• Greet visitors and schedule appointments.
• Perform clerical duties: typing, filing, faxing, copying, invoicing, and record maintenance.
• Compile data for monthly reports.
• Maintain filing systems for applications, family information, minutes, and records.
• Order supplies and verify deliveries.
• Maintain office equipment.
• Record and provide receipts for client fees; forward to Fiscal Dept.
• Record monthly child subsidy payments and year-end summaries.
• Type and distribute communications, including parent notices and newsletters.
• Maintain confidential records per program guidelines.
• Attend staff meetings and trainings.

Skills

Customer service

Organizational skills

Bilingual (Spanish/English)

Education

HS diploma or equivalent

Tools

Microsoft Office

Job description

Job Details: Job Location: Ansonia , CT 06401, Salary Range: $19.23 - $19.83

BASIC PURPOSE:

To provide centralized administrative support for Early Childhood programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answer the telephone in a prompt and polite manner, direct calls, and take and relay accurate messages as needed.
• Greet and direct visitors and schedule appointments as needed.
• Perform clerical and general office duties, i.e., typing, filing, faxing, copying, correspondence, invoice processing, and accurate record maintenance as required.
• Compile data and input information for monthly reports.
• Maintain the filing system, inc. program applications, family information, meeting minutes, financial records, correspondence, and attendance records.
• Order office supplies as needed and verify orders upon delivery.
• Maintain office equipment.
• Collect and record fees collected from client parents, issue receipts, and ensure delivery to Fiscal Dept.
• Record monthly child subsidy payments and provide year-end summaries to parents.
• Type, copy, and distribute departmental communications, including parent notices and monthly newsletter.
• Maintain accurate and confidential records concerning participants and families as required by program guidelines.
• Attend staff meetings and training sessions.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Substitute for classroom and kitchen staff in emergencies.
2. Perform other related duties as required.

Qualifications: QUALIFICATIONS:

• EDUCATION: H.S.diploma or equivalent.
• EXPERIENCE: 1+ years of secretarial training or exp.
• SPECIAL SKILLS: Strong customer service and organizational skills, Computer skills (Microsoft Office preferred), Bilingual preferred (Spanish/English).
• PHYSICAL REQUIREMENTS: The ability to hear a conversational voice, with or without a hearing aid, the ability to see and read newsprint with or without corrective lenses, and to speak and be understood under normal circumstances.
• PERSONAL CHARACTERISTICS: Ability to function within guidelines of the Agency’s core values, identification with Agency mission, ability to build consensus and motivate employees.