Administrative Specialist: Multidepartment Support

Children's Center of Hamden Inc.; Hamden (CT); On-site; USD 25,000 - 32,000; Full time

Job summary

The Children’s Center of Hamden is seeking an Administrative Assistant to provide essential administrative support under the Executive Assistant, assisting the Program Director and VP as needed. The role emphasizes confidentiality, professionalism, and coordination across departments to ensure smooth operations and accurate documentation.

Proficiency in Microsoft Office and ADP platforms is required. Primary duties include data entry, reporting, scheduling, and general office duties with

Qualifications

• High school diploma or equivalent required.
• 5 or more years of administrative assistance experience preferred.
• Excellent organizational abilities and ability to handle confidential information.
• Strong verbal and written communication skills.

Responsibilities

• Updates and maintains client data in the database by processing admissions, discharges, document uploads, and maintaining an accurate census.
• Facilitates communication with licensing agencies, external providers, and guardians by preparing and submitting reports, requests for information, and other required correspondence.
• Maintains accurate and timely paperwork and record-keeping, ensuring confidentiality of all client information and records in full compliance with agency policies and procedures.
• Delivers proactive support to the assigned Program Director or VP by helping manage tasks, priorities, and daily operational needs.
• Offers versatile operational support by fulfilling program administrative assistant functions across departments and providing receptionist coverage for the Administration or Wakeman Building during lunches, staff absences, and other coverage needs.

Skills

Organizational skills

Confidentiality

Verbal & written communication

Education

High school diploma or equivalent

5+ years administrative assistance experience

Tools

Microsoft Office Suite

ADP WFM

ADP WFN

Carelogic by Qualifacts

Job description

The Children’s Center of Hamden is seeking an Administrative Assistant to provide essential administrative support under the Executive Assistant, assisting the Program Director and VP as needed. The role emphasizes confidentiality, professionalism, and coordination across departments to ensure smooth operations and accurate documentation.

Proficiency in Microsoft Office and ADP platforms is required. Primary duties include data entry, reporting, scheduling, and general office duties with