EA & Office Ops Lead (Hybrid, 30 Days PTO, Virtual Shares)

Atlas Metrics; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Virtual Shares

30 days annual leave

Regular in-person team events

Job summary

DeepL is seeking an Executive & Office Assistant to support the US VP Sales and help manage daily office operations across multiple locations. The role combines office administration with executive support, requiring strong organization, communication, and multi‑tasking skills.

The position is based in a hybrid setting, with in‑person presence four days per week, and offers opportunities to coordinate global events, vendor relationships, and cross‑team initiatives while maintaining

Qualifications

• Bachelor’s degree or equivalent work experience.
• Excellent written and verbal English communication.
• Experience supporting executives or senior leaders.
• Ability to manage calendars, travel logistics, and multi‑city office coordination.

Responsibilities

• Office scope: manage visitor access, office operations across Austin, NYC, and San Francisco, budget oversight, events, and vendor coordination.
• Executive scope: manage the US VP Sales calendar, prepare presentations, coordinate meetings, and track action items.
• Onboarding/offboarding support and cross‑functional collaboration with global office teams.

Skills

Calendar management

Office management

Vendor management

Budgeting & invoicing

Event coordination

Communication

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Mac-based applications

Jira

Job description

DeepL is seeking an Executive & Office Assistant to support the US VP Sales and help manage daily office operations across multiple locations. The role combines office administration with executive support, requiring strong organization, communication, and multi‑tasking skills.

The position is based in a hybrid setting, with in‑person presence four days per week, and offers opportunities to coordinate global events, vendor relationships, and cross‑team initiatives while maintaining