Executive Assistant & Office Lead — Hybrid, Houston

Greenhouse Software, Inc.; Houston (TX); On-site; USD 52,000 - 80,000; Full time

Benefits offered by this job

Hybrid-friendly environment

Diverse team

Flexible work options

Job summary

Submer in Houston seeks a highly organized Executive Assistant to support two C-level executives and ensure smooth day-to-day office operations.

The role blends executive support with office management and administrative coordination, requiring discretion, excellent communication, and a proactive approach in a fast-paced environment.

The position offers growth within a scaling AI infrastructure company, with a hybrid-friendly and globally diverse team.

Qualifications

• 5+ years of experience in executive support roles.
• Experience supporting C-level executives.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional presence with strong customer service.
• Experience managing office operations and visitor engagement.
• Proficiency with Microsoft Office, Outlook, Teams, and common business apps.
• Ability to handle confidential information with discretion.
• Highly self-motivated and capable of working independently.

Responsibilities

• Provide dedicated support to two C-level executives.
• Manage calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and expense reporting.
• Prepare presentations, meeting materials, and correspondence.
• Track action items and follow up to ensure timely completion.
• Oversee Houston office front desk and visitor handling.
• Coordinate office supplies, vendors, facilities, and events.
• Partner with HR on onboarding logistics and employee experience initiatives.
• Improve administrative processes and reporting.

Skills

5+ years experience

C-level support

Organizational skills

Communication skills

Customer service

Office operations

Microsoft Office

Discretion

Independent worker

Tools

Microsoft Office

Outlook

Teams

Job description

Submer in Houston seeks a highly organized Executive Assistant to support two C-level executives and ensure smooth day-to-day office operations.

The role blends executive support with office management and administrative coordination, requiring discretion, excellent communication, and a proactive approach in a fast-paced environment.

The position offers growth within a scaling AI infrastructure company, with a hybrid-friendly and globally diverse team.